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Project Coordinator / Australia
This job has expired or may no longer be taking applications, but other similar jobs are available.
| Added: | 2022-10-05 |
| Location: | Regional NSW, Australia |
| Salary: | |
| Duration: | Contract |
| Apjid | 3 |
Function Responsibilities/Duties
Pre-contracts
• In consultation with senior management, liaise with insurance lawyers and
commercial lawyers where necessary to ensure the contract terms and
conditions are reasonable.
• Follow through the process of contract negotiation to contract execution.
• Support the Pre-contracts team with the preparation of tenders and other
marketing material.
• Pricing materials and subcontractor labour/equipment.
Project work
• Assist the Project Manager/Project Engineer with any of the following tasks
which may involve the preparation, progressing and reviewing of:
maintain project records, registers and revision control of project site
documentation.
collect site dockets and records and ensure that site documentation is
completed correctly.
raise purchase orders for project procurement for review and approval
by Project Manager/Project Engineer.
project take offs, verify bill of quantities.
engagement of subcontractors.
• Accompany Project Manager/Project Engineer to undertake periodic
inspections of site and monitor HSEQ compliance in accordance with
relevant standards, specifications, drawings and client requirements.
• Actively communicate with Project Team regarding any client requests as
you become aware of them.
Contract
management
• Support Project Managers to meet the requirements of the contract
throughout the life of the contract. This involves but is not limited to:
Supporting the education of Project Managers on key contract
mechanisms – advising personnel to refer to contract provisions where
possible.
Preparing documents for and carry out, contract-handover to project
teams, alerting attention to important contract clauses.
Preparing draft letters/notices as per contract terms and time bars.
Assisting in the claim procedures:
Reconcile project variations registers with Workbench.
Ensure amounts in claim schedules in Workbench match with
amount assessed by client.
Prepare all necessary supporting documentation for project
monthly claims.
Project accounting
• Use information from estimating department to transfer quotes to budgets
in Workbench.
• Set up new projects and enter contract data into the project accounting
system.
• Assist Project Managers with the preparation of monthly forecasts:
Ensure variations are reconciled and matching among the
Variation Register, Workbench data and the financial reports.
• Prepare and provide to the Operations Manager monthly for all projects:
A progressive report on monthly claims.
An end of month report on monthly forecasts.
• Assist with cost allocations.
• Other project financial tasks required from time to time to ensure the
effective support of the project team.
Suppliers and
subcontractors
• Assist Project Managers with the preparation of minor works agreements,
subcontract agreements and purchase orders based on information
provided by the Project Managers.
• Review terms and conditions issued by the suppliers and subcontractors in
new credit application forms.
Project
administration
• Set-up and close-out projects.
• Attend and minute meetings including project handover and project kick
off meetings, distribute minutes and follow up action items from meetings.
• Identify, obtain, review, scan and log all insurance certificates and
preliminary notices for the project and other required information from
subcontractors.
• Compile HSEQ and workforce data for project reporting as pre contract
terms.
• Assistance with organising and maintenance of electronic project files and
assist with hard copy filing and archiving as required.
• Compile and create project statistical reports as required (e.g. financial,
safety, environmental, labour or plant utilisation, etc).
• Preform other project administrative tasks required from time to time to
ensure the effective support of the project team.
Administrative
responsibilities
• Assist with the rollout and maintenance of project and/or financial
accounting software, including providing situational / on the job training
to other staff members as required.
• Assist with preparation of tenders, presentations, spreadsheets and any
other support assistance as required.
• General document handling including scanning documents for electronic
filing, hard copy filing and electronic and hard copy archiving as per
company procedures.
• Any other relevant task consistent with the role and as required by the
Managing Director or other management staff from time to time.
Continuous
improvement
• Readily share knowledge and ideas to ensure continuous improvement
within the Operations and Pre-contracts teams.
Pre-contracts
• In consultation with senior management, liaise with insurance lawyers and
commercial lawyers where necessary to ensure the contract terms and
conditions are reasonable.
• Follow through the process of contract negotiation to contract execution.
• Support the Pre-contracts team with the preparation of tenders and other
marketing material.
• Pricing materials and subcontractor labour/equipment.
Project work
• Assist the Project Manager/Project Engineer with any of the following tasks
which may involve the preparation, progressing and reviewing of:
maintain project records, registers and revision control of project site
documentation.
collect site dockets and records and ensure that site documentation is
completed correctly.
raise purchase orders for project procurement for review and approval
by Project Manager/Project Engineer.
project take offs, verify bill of quantities.
engagement of subcontractors.
• Accompany Project Manager/Project Engineer to undertake periodic
inspections of site and monitor HSEQ compliance in accordance with
relevant standards, specifications, drawings and client requirements.
• Actively communicate with Project Team regarding any client requests as
you become aware of them.
Contract
management
• Support Project Managers to meet the requirements of the contract
throughout the life of the contract. This involves but is not limited to:
Supporting the education of Project Managers on key contract
mechanisms – advising personnel to refer to contract provisions where
possible.
Preparing documents for and carry out, contract-handover to project
teams, alerting attention to important contract clauses.
Preparing draft letters/notices as per contract terms and time bars.
Assisting in the claim procedures:
Reconcile project variations registers with Workbench.
Ensure amounts in claim schedules in Workbench match with
amount assessed by client.
Prepare all necessary supporting documentation for project
monthly claims.
Project accounting
• Use information from estimating department to transfer quotes to budgets
in Workbench.
• Set up new projects and enter contract data into the project accounting
system.
• Assist Project Managers with the preparation of monthly forecasts:
Ensure variations are reconciled and matching among the
Variation Register, Workbench data and the financial reports.
• Prepare and provide to the Operations Manager monthly for all projects:
A progressive report on monthly claims.
An end of month report on monthly forecasts.
• Assist with cost allocations.
• Other project financial tasks required from time to time to ensure the
effective support of the project team.
Suppliers and
subcontractors
• Assist Project Managers with the preparation of minor works agreements,
subcontract agreements and purchase orders based on information
provided by the Project Managers.
• Review terms and conditions issued by the suppliers and subcontractors in
new credit application forms.
Project
administration
• Set-up and close-out projects.
• Attend and minute meetings including project handover and project kick
off meetings, distribute minutes and follow up action items from meetings.
• Identify, obtain, review, scan and log all insurance certificates and
preliminary notices for the project and other required information from
subcontractors.
• Compile HSEQ and workforce data for project reporting as pre contract
terms.
• Assistance with organising and maintenance of electronic project files and
assist with hard copy filing and archiving as required.
• Compile and create project statistical reports as required (e.g. financial,
safety, environmental, labour or plant utilisation, etc).
• Preform other project administrative tasks required from time to time to
ensure the effective support of the project team.
Administrative
responsibilities
• Assist with the rollout and maintenance of project and/or financial
accounting software, including providing situational / on the job training
to other staff members as required.
• Assist with preparation of tenders, presentations, spreadsheets and any
other support assistance as required.
• General document handling including scanning documents for electronic
filing, hard copy filing and electronic and hard copy archiving as per
company procedures.
• Any other relevant task consistent with the role and as required by the
Managing Director or other management staff from time to time.
Continuous
improvement
• Readily share knowledge and ideas to ensure continuous improvement
within the Operations and Pre-contracts teams.
How to Apply
70 Brunswick Street
Stockton on Tees
Cleveland
TS18 1DW
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