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Administration Manager / Baghdad

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Added:2022-07-07
Location: Baghdad
Salary:Competitive
Duration:Permanent
Apjid3
On behalf of an International company in Iraq, we are hiring Local candidates for the position of :

Administration Manager

Location: Baghdad ( With frequent visits to other south Iraqi cities)
Open to: Iraqi Locals
working type: Full time


DUTIES AND RESPONSIBILITIES

  • Manage and Coordination and supervision of maintenance for all Company Facilities.
  • Managing and following up on renovation projects in all company Facilities
  • Supervision of Cleaning the buildings and offices.
  • Manage hospitality activities and reception of guests; planning, arranging to execution.
  • Ensure equipment in the company Facilities are functional and maintained at all times.
  • Manage, follow up maintain
  • Managing Guest House in Erbil and
Transportation & Company Cars:

  • Maintain and Implement Company Transportation Policy and Instructions
  • Manage transportation of persons and goods within Iraq
  • Manage company vehicles usage, allocation, periodical checks, maintenance and ensure all the legal documents are valid and in order all the times.
  • Manage accommodation and flight booking and transportation of company employees and guests during business trips and when needed
VISA & Residency:

  • Follow up visa issuance and renewal through the company lawyer
  • Follow up issuance and renewal of residency cards, work permits for company staff when needed
  • Manage purchasing of office supplies and printings with low cost in accordance to company policy.
  • Maintain the mobile policy and follow-up its application
  • Allocation of Sim Cards and phones and mobile phones, maintenance of mobile phone according to company policy
  • Coordination and support for fixing malfunctioning sim-cards.
  • Purchasing new mobiles and maintaining the existing mobiles
  • Managing purchasing budget and maintain low-cost operations.
  • Purchasing plan for Detergents, stationaries and Kitchen supplies
  • controlling and distributing purchased materials including store management.
  • Daily required meal planning & supervising daily logs and recordings.
  • Menu planning and reviewing & Support for providing on holidays & weekends.
  • Test and evaluation for new service providers.
  • communication with service provider for keeping quality of service maintained.
Reception Operations:

  • Supervising reception operations from receiving guests to handling coming calls and visitors from Company Network.
  • Making sure Company’s receiving area is always organized and neat.
Security:

  • Coordination with Security company in charge for guarding company facilities
  • Reporting any potential security threat at any of the company facilities
  • countermeasure planning in case of having security threats on facilities or employees of the company
  • Risk assessment of security situation of all the facilities in case of wide scope accidents or disasters
  • implementation and company's contingency plan
  • Maintaining Communication Tree and Updating constantly
Administrative Support:

  • BT Form and BT Reimbursement Form checking and approving.
  • BE Application Form checking and reviewing
  • Admin related PO & PR review and approving
  • Damage Form review and approving
  • Maintaining Company’s Service Contracts
  • Managing all Admin related suppliers & service providers including contract renewing
  • Manage the filling process for IN/OUT official communications
  • Maintain Contract Tracking sheets and create monthly report out of it.
  • Preparing Monthly Report of admin covering all three locations.


QUALIFICATIONS

-Bachelor degree in Business Administration or in similar field

-Minimum 5 years’ experience in a similar role

-Ability to manage and coach a team

-Presentable and able negotiate to ensure the best interest of the company is served

-Able to follow the company processes and procedures and ensure other team members do the same

-Ability work under pressure and in diverse work environment.

-Ability pinpoint problems and address them quickly and in a professional manner

-Fluent in English and Arabic.


How to Apply









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