Search Jobs

     


Contract: Receptionist / Norwich

 Click here to shortlist this job 1-CLICK Apply With Employer or Register Now
Added:2022-05-26
Location: Norwich
Salary:Competitive PAYE
Duration:Contract
Apjid3
The client is looking for an experienced Receptionist to join their team based from their Norwich offices (NR7). The role will be for an initial 12 month contract, the role will work Mon - Fri, 37.5 hours per week.

About Role: 

This is a key role for their organisation, providing first point of contact for all telephone enquiries and face to face visitors to the Norwich office. This position reports directly to the Facilities Manager, the job is
varied and interesting but can be demanding which requires the individual to be able to work under pressure.

You will be responsible for carrying out a high volume of administrative work that needs to be completed in conjunction with carrying out the receptionist/telephonist role. Confident communication skills are required in order to be able speak to people at all levels and understand
their requirements.

Key responsibilities include:

• Meet and greet all visitors to the Norwich office, ensuring people sign in, allocating visitor identity fobs, directing people to meeting rooms or contacting staff to collect visitors.
Ensuring all visitors return identity fobs prior to leaving site to ensure muster roll call will be correct from the daily visitor’s log.
• Answer all incoming telephone calls and directing those calls from the central switchboard at Norwich office. The switchboard is the central hub for callers to Norwich office, Great Yarmouth workshop and warehouse, Bacton Terminal, Dimlington Terminal and all offshore platforms.
• Locating personnel by use of the access control system, Vantage database, Attendance Tracking System (ATS) and staff Intranet
• Offer assistance to anyone who approaches the reception with a problem, enquiry or request.
• Make travel bookings from authorised travel forms in the most cost effective and efficient way, seeking guidance if requests appear overly costly. Travel arrangements include booking hotels from an approved list of suppliers, booking hire cars, rail travel, flights and taxis.
• Assist with distribution of all incoming and outgoing mail from all sites across the assets ensuring internal and external mail is marked correctly and directed to the right location via the local courier / Royal Mail.
• Maintain Excel spreadsheets of all travel bookings in order to cross reference incoming
invoices prior to payment or to cross reference any booking queries and discrepancies.
• Manage all requests for business cards from staff in all areas of the business.
• Create and manage office / facilities purchase requisitions and orders.
• Carry out miscellaneous general administration tasks as requested by other members of the administration team or the office manager i.e. create documents, forms, letters and presentation work as required, to a professional standard, using Microsoft Office, for all members of staff across all departments.
• Be prepared to support the Incident Management Team (IMT) if required as sensitive calls and visitors from external agencies may route via Reception.
• Carry out stationary accounting and arrange re-supplies.
• Booking teleconferences as requested and maintaining spreadsheet of use.
• Booking conference rooms and lunches for meetings on a day to day basis.
• Photocopying and binding of documents
• Assist other members of the team to provide confidential secretarial and administrative support to the organisation.

Skills & Experience

• Previous experience within an administrative and / or front of house role.
• Microsoft Office (Word / Excel / PowerPoint) – minimum beginners level.
• SAP – preferred but not essential.
• Maintain a professional manner at all times.
• Be hardworking, methodical, honest, punctual, reliable and flexible.
• Able to work under pressure
• Ability to communicate effectively with people at all levels


How to Apply









Latest Jobs - civil estimatorpre-construction manager | residential builderlead interior designer (d&c)civil design engineersuperintendent - phoenixproject logistics advisorfinance business partnerhead of compliancegroup lead floating offshore windit services coordinatorautomation & software engineercontract: business analyst - intermedidatecontract: mechanical engineer - studiescontract: i&c engineer - 5 month extendable contract (water desalination)contract: infotainment engineercontract: nvh engineer (outside ir35)contract: construction project managershe and quality managerconstruction directorcontract: intern uae national - technical assistant qhseengineering managerlearn arabiccontract: technical office assistant - frenchmaintenance project engineersenior estimator - renovationsstrata managerstrata managerscheduler - residential & commercialstructural engineerelectrical designer/drafterdrainage engineer - senior role availablesenior structural engineermechanical draftersenior civil engineer - drafting and designer role also availablebridge drafter - senior and lead role availablemep revit modeler - building services - senior role availablestructural engineer/modeller - broomesenior civil engineer - drafting and designer role also availablebridge engineersenior electrical engineer - drafting role also availablematerials engineer - senior role availablecivil designer/engineer - senior role also availablecivil drafter - senior role availablecivil engineer/designer - senior role availablegeotechnical engineergeotechnical engineersenior civil designer - intermediate role also availablebridge drafter - senior and lead role availablesenior/lead bim modeler - electricalsenior structural engineer
V
© All rights reserved, 2001 - 2022