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Contract: Executive Administrator - International Relations / Washington

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Location: Washington

We are seeking candidates for a Washington DC-based Team Administrator to support its global International Relations and Public Policy (IRPP) team situated in Washington and around the world from London, to Singapore, and Australia. This role will also support other colleagues located in the Northern Hemisphere and calls for a motivated, highly organized, and detail oriented administrative professional with strong MS Office, SAP, Concur and other technical skills. Duties will include managing complex multi-time zone schedules, travel arrangements, meeting planning, compiling disclosure reports, contract and compliance administrative support, management of the Washington office, as well as other administrative functions of the IRPP team. This position is best suited for an individual with superior organization, communications and administrative skills who can effectively anticipate the needs of a highly active global government affairs team.

Come and be a part of this success.

About the Role

  • Thoughtfully anticipate and manage the administrative needs of the Washington office, the global IRPP team and other team members as required.
  • Coordinate travel arrangements and schedule meetings across global time zones.
  • Help organize team activities as well as assess and prioritize daily tasks and manage long-term responsibilities.
  • Work with the head of the office to manage and prioritize weekly workflow, meetings, pending decisions, calendars, messages, and incoming materials for review.
  • Assist with proofreading and editing briefing materials and presentations.
  • Manage monthly expense reports and process purchase orders, invoices, and vendor information within deadlines.
  • Manage and work with legal staff on submitting monthly, quarterly, and annual lobbying disclosures to Congress.
  • Support executive level meetings in Washington DC with meeting planning, travel arrangements, catering, and other logistical needs.
  • Communicate effectively on behalf of the team to outside vendors and business partners.
  • Handle confidential, sensitive, and nonroutine information and matters with discretion, confidentiality, and integrity.
  • Manage the Washington office facility and logistical needs by coordinating with the building owners, addressing maintenance requirements and manage supporting service vendors.
  • Take on special projects and additional duties as assigned.

Requirements and qualifications

  • Go-getter with an optimistic outlook and positive attitude with interest in learning and contributing on projects no matter how large or small.
  • Interest, education, or experience in political science and/or government affairs.
  • At least three to five years of prior work experience in an administrative capacity; one to two years of previous experience in a scheduling or executive assistant role, preferably for a principal, is strongly preferred.
  • Thorough knowledge of Microsoft Word, Excel, SAP, Concur and Outlook.
  • Strong written and verbal communication skills.
  • Ability to be a self-starter who takes initiative and can work autonomously but knows when to ask for guidance.
  • Excellent interpersonal skills and the ability to remain calm under pressure and meet a heavy workload.
  • Ability to plan, set priorities, and stay organized.
  • Ability to produce and implement consistent systems for keeping track of overflow of information.
  • High school diploma/BA preferred.

About Our Process

We are committed to employing individuals who align with the Charter Values and meet the requirements of the role.

As part of the recruitment process, there are several checks which may be conducted to demonstrate applicant’s suitability for a role including police / criminal background checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks. 1-2 Interviews will be conducted by team leadership for this role.

Supporting a Diverse Workforce

We recognize that we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. We are an Equal Opportunity employer, and we encourage applications from women and Indigenous people. We know there are many aspects of our employees' lives that are important, and work is only one of these, so we offer benefits to enable your work to fit with your life. These benefits include flexible working options as well as a range of other benefits to be discussed during the hiring process.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information, or other protected status under federal, state or local laws.

We are an Equal Opportunity Employer - Minorities/Females/Veterans/Disability.

How to Apply

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