Contract: Crewing Coordinator / Perth

This role will be full time on a 12 month contract based in the Perth CBD, Monday to Friday.

The client is willing to consider candidates with a minimum of 5 x years of Crewing Coordinating experience or strong admin or mobilization experience.


Duties and Responsibilities include, but are not limited to:

• Accountable for the safe operational execution of rostering for approx. 200 employees
• Identify and rectify potential scheduling conflicts and issues
• Ensure that crew members assigned to each voyage meet contractual requirements via Experience Matrix analysis
• Communicate scheduling assignments to crew members and action any questions or concerns
• Produce Work Agreements, ensuring that they meet current AMSA requirements, and provide to the vessel ahead of each crew change
• Create and issue Leave Letters to off-signing personnel
• Maintain succession plan for all Officers
• Produce monthly KPI report data for presentations
• Produce monthly Manning report data for presentation at Leadership meeting
• Review leave balance reports and schedule extended leave in order to reduce leave liability
• Assist with information relating to Workers Compensation Claims
• Process employee terminations, as required
• Provide Finance with annual budget figures for crew changes
• Review and approve payment of invoices from various stakeholders
• Liaise with nominated travel agent to ensure that travel options are the most cost effective and most logical route
• Interpret Maritime Union Enterprise Agreements and advise employees on entitlements
• Review and approve crew Expense Claims, ensuring that they are in line with Enterprise Agreements
• Populate and administer inputs into Payroll system
• Review fortnightly biographical report for Payroll
• Maintain employee records through the administration of inputs into SharePoint
 
Skills and Experience required:

• Previous experience with planning and the rostering of employee’s movements
• Experience with working across a range of employee levels covered by separate Agreements
• Requirements of qualifications with Maritime Crew via AMSA Regulations
• MS Excel, MS Word, MS Outlook, SharePoint, MS Teams
• Problem solving, ex travel, rostering availability, schedule conflicts etc
• Payroll entry and duty report input
• Quality control systems and the ability to create SOP’s when required
• Administration of separate Union Agreements 

Ideally the start date for this role will be before the end of May 2022

The pay rate for this role is just shy of $400.00 per day inclusive of super.
 
Please only apply if you have full working rights within Australia.
 
We can only accept candidates who are based in Perth at this time.