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Contract: Crewing Coordinator / Perth

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Location: Perth
Salary:Market Rate

This role will be full time on a 12 month contract based in the Perth CBD, Monday to Friday.

The client is willing to consider candidates with a minimum of 5 x years of Crewing Coordinating experience or strong admin or mobilization experience.

Duties and Responsibilities include, but are not limited to:

• Accountable for the safe operational execution of rostering for approx. 200 employees
• Identify and rectify potential scheduling conflicts and issues
• Ensure that crew members assigned to each voyage meet contractual requirements via Experience Matrix analysis
• Communicate scheduling assignments to crew members and action any questions or concerns
• Produce Work Agreements, ensuring that they meet current AMSA requirements, and provide to the vessel ahead of each crew change
• Create and issue Leave Letters to off-signing personnel
• Maintain succession plan for all Officers
• Produce monthly KPI report data for presentations
• Produce monthly Manning report data for presentation at Leadership meeting
• Review leave balance reports and schedule extended leave in order to reduce leave liability
• Assist with information relating to Workers Compensation Claims
• Process employee terminations, as required
• Provide Finance with annual budget figures for crew changes
• Review and approve payment of invoices from various stakeholders
• Liaise with nominated travel agent to ensure that travel options are the most cost effective and most logical route
• Interpret Maritime Union Enterprise Agreements and advise employees on entitlements
• Review and approve crew Expense Claims, ensuring that they are in line with Enterprise Agreements
• Populate and administer inputs into Payroll system
• Review fortnightly biographical report for Payroll
• Maintain employee records through the administration of inputs into SharePoint
Skills and Experience required:

• Previous experience with planning and the rostering of employee’s movements
• Experience with working across a range of employee levels covered by separate Agreements
• Requirements of qualifications with Maritime Crew via AMSA Regulations
• MS Excel, MS Word, MS Outlook, SharePoint, MS Teams
• Problem solving, ex travel, rostering availability, schedule conflicts etc
• Payroll entry and duty report input
• Quality control systems and the ability to create SOP’s when required
• Administration of separate Union Agreements 

Ideally the start date for this role will be before the end of May 2022

The pay rate for this role is just shy of $400.00 per day inclusive of super.

Please only apply if you have full working rights within Australia.
We can only accept candidates who are based in Perth at this time.

How to Apply

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