Search Jobs

     


Business Support- L&D & North Sea Business Unit / Aberdeen

 Click here to shortlist this job 1-CLICK Apply With Employer or Register Now
Added:2022-04-15
Location: Aberdeen
Salary:Competitive
Duration:Permanent
Apjid3
The Operator Client is currently looking for a Business Support/Admin Assistant (L&D & North Sea Business Unit) on a Permanent basis. Aberdeen Based.


Purpose of Role:
• The role is to ensure effective and efficient administrative support is provided to all functions/departments

MAE/MATTE and HSE Critical Responsibilities:
• Ensure that all activities are carried out in a safe manner complying with all regulatory requirements, legislation and Client HSEQ procedures

Areas of Accountability, Responsibility and Competence Level:
• Provide efficient administration Business support to your specific function/departments as required
• Always provide confidential administrative support
• Attend regular Function meetings and support members of the wider Business Support team when required and work closely together to ensure that appropriate support is in place across the Business and delivery needs are met.
• Collate/Coordinate all documentation, reports, presentations to a high standard and accurate prior to issue in support to your specific function/department
• Organise and coordinate meetings, including sending invitations, preparation of agendas and pre-read material in advance. Book meeting rooms, support setting up of virtual meetings or teleconferences, minute-taking and issue of actions accordingly
• Booking travel, accommodation and offsite meetings/events in accordance to the Business Travel and Expense Procedure. All costs and travel must be recorded.
• Act as a focal point to support the function/departments with time-writing, expenses and all other administration queries
• Ability to raise purchase requests in Maximo/SAP, raise and reconcile expenses accurately and support with other finance activities as required
• Work in conjunction with the Business Support team to coordinate all PPE orders, stationery orders and ensure sufficient stock levels are in place and recorded
• Coordinate and ensure that all new arrivals and departing staff are properly on-boarded/off-boarded. Work closely with other functions to ensure that all appropriate equipment, desk management are in place to support your functions and accurately recorded all internal moves.
• Any other reasonable duty as per instruction by your manager

Critical Skills, Qualifications Experience, etc.:
• Demonstrable previous experience in similar role within UK oil and gas sector preferred
• Proficient working with Microsoft Packages – Word, Excel, PowerPoint, SharePoint and Outlook. Knowledge level dependent on specific role
• Should be performance focussed with commercial mind-set, agility and a focus on delivery and performance
• Must have the highest level of ethics, good judgment and common sense
• Must thrive in challenging situations but can maintain a positive, pro-active attitude
• Willing to lead, integrate across functions and problem solve
• Confident in engagement with senior management
• Solid communication and relationship building skills with ability to form strong and trusting working relationships with a wide range of stakeholders


How to Apply









Latest Jobs - civil estimatorpre-construction manager | residential builderlead interior designer (d&c)civil design engineersuperintendent - phoenixproject logistics advisorfinance business partnerhead of compliancegroup lead floating offshore windit services coordinatorautomation & software engineercontract: business analyst - intermedidatecontract: mechanical engineer - studiescontract: i&c engineer - 5 month extendable contract (water desalination)contract: infotainment engineercontract: nvh engineer (outside ir35)contract: construction project managershe and quality managerconstruction directorcontract: intern uae national - technical assistant qhseengineering managercontract: technical office assistant - frenchmaintenance project engineersenior estimator - renovationsstrata managerlearn arabicstrata managerscheduler - residential & commercialstructural engineerelectrical designer/drafterdrainage engineer - senior role availablesenior structural engineermechanical draftersenior civil engineer - drafting and designer role also availablebridge drafter - senior and lead role availablemep revit modeler - building services - senior role availablestructural engineer/modeller - broomesenior civil engineer - drafting and designer role also availablebridge engineersenior electrical engineer - drafting role also availablematerials engineer - senior role availablecivil designer/engineer - senior role also availablecivil drafter - senior role availablecivil engineer/designer - senior role availablegeotechnical engineergeotechnical engineersenior civil designer - intermediate role also availablebridge drafter - senior and lead role availablesenior/lead bim modeler - electricalsenior structural engineer
V
© All rights reserved, 2001 - 2022