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Contract: Administrative Assistant V / Houston

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Added:2022-04-12
Location: Houston
Salary:N/A
Duration:Contract
Apjid3
Administrative Assistant V

Job Type: Contract, 5/2/2022 – 5/2/2023

Schedule: Hybrid Model: 3 days in (Tuesday, Wednesday, Thursday) / 2 days remote (Monday & Friday)

Location: Houston, TX. 77002

 

Job Summary

 

The main function of an Administrative Assistant/Executive Assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical Administrative Assistant acts as information and communication managers for an office.

 

Responsibilities

 

Office Management

  • Coordinate employee / contractor onboarding and offboarding to support supervisors
  • Update onboarding and offboarding documentation – templates, procedures, presentations, etc.
  • Maintain project office plan, coordinate office moves (including coordination with facility and contractor’s offices) – office furniture, computer equipment, ergo equipment, etc.
  • Support large meeting / workshop organization including room booking, facility support, catering, etc.
  • Maintain team's Business Continuity Plan and share with Leadership Team
  • Owner of purchase card for miscellaneous purchases; manage statements and processing
  • Manage office supplies, including coordination with facility to ensure café, medical, and office supplies are stocked, special order supplies (align with compliance office procedures)
  • Floor warden for 17th floor
  • Facilitate IT & ergo equipment requests between team and business unit support
 

Business Administration

  • Plan and coordinate project teambuilding events, special events, town halls, etc.
  • Maintain project organization chart, email distribution lists, and project roster
  • Manage access to project’s Workplace site
  • Collaborate with other business unit OA’s to align administrative documents and procedures
  • Maintain current administrative documents and procedures on project SharePoint site
  • Serve as back-up for other business unit administrative support
  • Subject matter expert to prepare and format formal documents and presentations
 

 

Qualifications/Skills

  • 10+ years of related experience required
  • High School Diploma or GED required
  • Prior experience in document management/document management system required
  • Proficient user of the following software: MS Office Suite (Excel, PowerPoint, Word), MS Teams, OneNote, SharePoint, Power BI



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