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Contract: Consultant Administration Services / South East London

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Added:2022-04-04
Location: South East London
Salary:Competitive
Duration:Contract
Apjid3
Job description

  • Provide administrative support to Vice President (Business and value chain development) of UK and leader for competence centre.
  • Work closely with management and their teams to provide administrative support.
  • Quickly gain extensive knowledge of the organisation and key contacts and resources.
  • Monitor mailboxes and take action accordingly by corresponding to emails in the most timely and professional manner
  • Arrange complex international travels (incl. passports/visas/vaccinations) and accommodate frequent changes to management diary, working across time zones efficiently
  • Coordinate and prepare internal and external briefing notes, presentations and speeches as required
  • Coordinate with other internal units to ensure strong collaboration and consistent messaging between cluster/units
  • Organise internal and external meetings to tight schedules, must be highly proficient using Outlook to book meeting rooms internationally, ensuring catering requirements and security processes are adhered to at all times
  • Meeting and greeting visitors at all level of seniority
  • Liaising with clients, suppliers and other staffs
  • Devising and maintaining office systems, including information management, sharepoint and libraries. Experience of using SAP. 
  • Become proficient in client travel and procurement procedures – making requests into the procurement system and invoice processing.
  • Handle travel arrangements for group gatherings, assist in procuring and record keeping for third party vendors as needed
  • Arranging external team meetings and team gatherings
  • Ensure all confidential information is kept secure and discretion is maintained
  • Organise and gather information for meetings and ensure actions and follow up efficiently
  • General admin support to the teams located in London and Leeds
  • Actively participate in office landscape - build relationships and collaborate frequently in a supportive and positive manner



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