Search Jobs


Contract: Administrative Assistant / USA

 Click here to shortlist this job 1-CLICK Apply With Employer or Register Now
Location: Houston, USA
Responsibilities for this position include, but are notlimited to:
• Provides primary legal and administrative support toattorneys, legal analysts as needed, maintaining a highlevel of confidentiality surrounding sensitive informationand data.
• Provides backup legal and administrative support toadditional members of the Environmental and SafetyLaw Group, as needed in times of heavy demandsand/or absence of other team members.
• Assist in managing multiple calendars in Outlook,coordinating meeting logistics, preparing pre-read,
creating presentations, editing documents, revisingcontracts, updating matters in the matter managementsystem, setting up new vendors, processing invoices,preparing correspondence, etc.
• Perform general clerical duties including setting up andmaintaining electronic files.
• Reviews work product to ensure it is of high quality andmeets department standards.
• Organizes and coordinates meeting logistics for daily,weekly, monthly and annual events. Meeting logisticsinclude: catering, scheduling meeting rooms, arrangingWebEx or TEAMs conference calls, connecting videoconferences, facilitating meetings, and e-mailingmeeting notices, agendas and other key information.
• Manages overall calendar for the organization of keyactivities and events.
• Makes travel arrangements for both domestic andinternational travel. Assists with any travel relatedvisa/immigration document preparation. Effectivelycommunicates with domestic and international locationsto coordinate requirements for travel logistics andmeetings.
• Prepares travel expense reports which includeinputting, tracking and reconciling.
• Manages purchasing card charges and reconcilesmonthly statements.
• Effectively works with other internal support groups (IT,CBRES, etc.) to provide superior support to attorneysand the Law Function.
• Serves as a back up to other administrative supportpersonnel in the Law Function, if needed.

Required Qualifications:
• High School Diploma or equivalent.
• 5-7 years administrative experience.
• Intermediate to advanced MS Office (Adobe (PDF),PowerPoint, Word, Excel, Outlook, TEAMS, OneNote,etc.)
• Ability to set priorities, be flexible in adapting toassignment changes and remain calm under pressure,with the ability to handle multiple tasks simultaneously.
• Strong collaboration and people skills with the abilityto work with a diverse workforce.
• Ability to problem solve and use good judgment inhandling job responsibilities and assignments.
• Takes initiative and is a team player.
• Self-motivated, learns quickly, anticipates the needs ofmanagement and has the ability to discreetly handleconfidential information.
• Must be able to communicate in a clear, concise andeffective manner, orally, and in writing; listens and takesdirections quickly.

How to Apply

Latest Jobs - master data management - leadcontract: cloud infrastructure managercontract: locomotive ops/maint coordinatorcontract: instructional designers graphicscontract: vdo/cbt instructional designercontract: senior area engineer - topside brownfieldscontract: electrical supervisorcontract: mechanical supervisorcontract: process engineer - commissioningcontract: light vehicle mechaniccontract: sr. safety specialistec&i design engineercontract: mud loggercontract: tableau developercontract: bdm - business development managercontract: instrument engineercontract: gathering sc turnover techniciancontract: call centre operatorcontract: construction supervisor - pipelinescontract: lead civil - structural engineerlearn arabiccontract: event plannercontract: head of brownfield engineeringcontract: hvac specialistcontract: building services (c&s)contract: construction managercontract: construction supervisor - pipelinescontract: mc plus reporting analystcontract: e&i inspectorscontract: e&i walk down engineercontract: sc systemization coordinatorcontract: sc systemization coordinatorcontract: maintenance schedulercontract: organizational change management iiicontract: intermediate scada analystcontract: heavy duty mechanicelectrical sales & tendering engineertechnical authority - mechanical static equipment (cranes)contract: engineering tech iiiqa auditing officerrotating equipment techincal authoritycontract: turnaround electrical & instrumentation supervisorcontract: productions systems engineercontract: production technologistlead technical authoritycontract: ndt coordinatorbranch managerprocess engineerinstrument engineersr. mechanical engineertechnical manager (solar/ pv energy)
© All rights reserved, 2001 - 2020