Contract: Change Control Lead / Saudi Arabia

Direct reporting to Business Manager;

The role holder is responsible for:

The overall performance of activities in the project related to:

• • Establishment of the change control system
  • Change co-ordination

 

MAIN TASKS

The role holder shall on own initiative:

 

PROJECT EXECUTION MODEL:

• Review and preparation of necessary project specific adjustments and supplements of the change control related parts of the execution model with focus on:
  • Review the Change Control procedure and, if necessary, prepare a project specific revision of the procedure.
  • Establish Change Management application tool for project:
    - If a database based change module shall be used, ensure that project specific adjustments are made if required.
    - If a manual change handling shall be used, ensure establishment of input formats and change register.
  • Establish/agree with Client formats for “Client notification”/VOR/VO/DVO and deadlines for notice and handling of contractual changes.
  • Define numbering system for:
    - CRs
    - CNs when CNs shall be used (based on CR number and with discipline identification)
    - VOs
• Ensure that described routines and systems contribute to an efficient and quality assured change control.
• Make system for change control well known in project:
  • Present change control procedure & change management tool to users in project
  • Present change control procedure to Client
  • Act as user support for change management tool

ORGANISATION:

• Take personal responsibility for HSSE & Q by focusing on own behaviour.
• Ensure establishment and maintenance of an efficient change control organisation:
  • with clear responsibilities, authorities and command/reporting lines
  • with following roles filled:
    • Change Co-ordinator (appointed by Project Manager)
    • Engineering Change Co- ordinator in modification and decommissioning projects (appointed by Engineering Manager)
    • Change Committee (appointed by Project Manager)
  • with good liaison with the rest of the project organisation.
• Participate in teambuilding activities within the business organisation, as required.
• Supervise the change control organisation within the project.

SCOPE OF WORK / CONTRACT:

• Within area of responsibility; Change Co-ordination:
  • Obtain detailed knowledge of the contract
  • Focus on project vision, goals and strategies for economy
  • Ensure that all changes in scope of work/contract are approved by Client. Evaluate the contractual basis for requests for changes to the contract towards Client based on internal project requirements and from sub-contractors or suppliers. Ensure that all estimates are reviewed before issued to Client.
  • Ensure that change mechanisms of the contract is clear and understood in the project organisation.

PLANS AND BUDGETS:

• Ensure that approved changes are implemented in the project plans and budgets.

REPORTING:

• Establish project reporting routines and standardized report formats for Change control
• Ensure change reporting from all departments, sites, disciplines and subcontractors in accordance with project routines.
• Report to Business Manager and Change Committee all matters of importance.

EXECUTION:

• Ensure focus on internal changes as well as contractual changes.
• Establish and maintain a register of all changes.
• Ensure that change handling is performed in accordance with the established change control system.
• Supervise the handling of Change Requests covering:
  • Change Request (CR) identification and description
  • Client Notification, if applicable
  • CR scope estimation
  • Internal CR evaluation for internal changes
  • VOR handling for contractual changes
  • DVO handling, if applicable
  • Implementing of approved changes
• Prepare and issue VOR notifications to Client.
• Prepare and issue VORs to Client.
• Follow-up VOR reply from Client.
• Present Change Requests for Change Committee and follow-up decisions made by the Change Committee.
• Keep the project organisation informed of the status for the various change requests.
• Ensure follow-up of subcontractors, with respect to approved changes.
• Implement corrective actions as necessary/agreed

 

• Summary of  tasks
• Gain comprehensive knowledge of the HUC Contract and overall Frame Agreement;
• Overall responsibility for external (contractual) and internal change management and coordination;
• Ensure approved changes are implemented within plans and budgets;
• Establish and maintain change control register within project management system;
• Present and report to Project Change Committee;
• Prepare and issue project Variation Order Requests and Variation Orders;
• Qualifications & personal attributes
• Bachelor (BSc) / Master degree (MSc) or equivalent work experience;

Experience with Saudi Aramco procedures and work routines preferred.