Contract: Site Administrator - Sourcing / France

Oil&Gas industry is currently running recruitment process for one of general contractors for Dolna Odra Power Plant for vacancy

Site Administration/ sourcing

Direct report of site manager, site administrative will support site manager and site team in
all administrative tasks.
In accordance with the EHS & quality standard, the schedule and the budget following company
compliance. Plans, procedures of assembly, and associated documents are made in English
language; reports listed below will be made English.
Mission description
In particular the mission consists to:

? Travels & accommodation
Arrange accommodation and transportation for new expatriate staff and assist Employee
Relations. Coordinate with local HR (Human Resources) as requiredfor visa application/work
permit/Times sheet…. Plan and arrange business travel for Site Management Team as
required. Manage site transportation. Facilitate Home office Local transportation
accommodation as required.

? Office facilitation
Coordinate office allocation. Organize day-to-day operation, such as office utilities. Control
and maintain site equipment and maintain them their function. Maintain and ensure the site
office and temporary site facilities are in a clean and safe working condition. Administer Local
contracts such as cleaning ,sewage, removal…. Keep record of media consumption like but not
limited to office/Construction, water & electricity as per defined procedure to ensure
feedback

? Finance and administration management
Produce, implement and execute site administrative procedures and regulation. Provide
assistance and cooperation to other Site employees in line with this position. Share
administrative duties, as instructed by Site Manager. Maintain Site personnel board as per
procedure ( start date / end date/ holidays).
Ensure implementation and communication of correct application of Delegation of Authority.
Ensure all financial management tools and systems are implemented, and that relevant
procedures are documented and closely followed on-Site. Ensure tight control of costs – both
invoiced and unvoiced – pertaining to all staff delegated from other Home Units within company to
work on-Site and Contractors

? Sourcing and procurement
Identify local suppliers for service, infrastructure and parts. Request for Quotations
issuance in regard of the Sourcing rules (wording, competitive bidding, ….).Interface with
suppliers in order to negotiate best offers for the project according to the
Letter and sourcing policies and follow up the necessary requirements for qualifying
suppliers in company. Raising site purchase requisitions and orders. Actively support execution of
sourced activities: escalations due to delivery/ Quality issues/invoicing/payables issues,
database management, payment terms. s responsible for complying with any applicable
sourcing policies.
Any other tasks assigned by the site manager.
Is responsible for complying with any applicable EHS requirement and revert to his/her
supervisor or manager should these be not reasonably practicable to implement.
?
Deliverables
- Manage local contracts (phone, printer, site consumables, network, Local Nobo,
cleaning).
- Manage flat, hotel reservation, local transportation, rent and/or company fleet cars for 
staff.
- Local Purchasing Responsibilities: Perform administration of all local order realized at
site in connection with the company local entity.
- Regular Communication/Status Updates with Site and GPO HQ Finance.