Contract: Office Coordinator ($120000 per annum) / Australia

We are currently looking for an experienced Office Services Coordinator for one of the clients in Melbourne. This position will be a part-time, 6-month maternity leave cover with the potential of extension and you will be tasked in providing administrative support for the client's office in Melbourne.


Your responsibilities:

• Ensure routine and preventative maintenance activities are scheduled, completed and documented in the work order system;
• Assist Regional Facilities Manager on renovation/improvements/relocations projects for local offices;
• Ensure proper housekeeping of office premises and to take corrective action steps when needed to rectify issues;
• Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds;
• Ensure invoice submission and processing are done in a timely manner.
• Assist in preparing local and international courier shipments.
• Provides support for local office administration
• May be responsible for other projects and responsibilities as assigned.

Your qualifications:

• Diploma in any field;
• 2 to 5 years of Facilities related experience; understanding of building systems and coordination of maintenance activities is preferred;
• Competent with computer systems, including Microsoft Windows and Office operating systems;
• Excellent verbal and written communication skills in dealing with stakeholders from diverse backgrounds;
• Good command of both written and spoken of English.
• Able to handle manual duties and perform regular facilities inspections.