Search Jobs


Contract: Billing Coordinator / United States

 Click here to shortlist this job 1-CLICK Apply With Employer or Register Now
Location: Baton Rouge, United States
Billing Coordinator

Job Description:

To manage the transactional billing process for assigned projects, including project set up, billing, cash management, and reporting/analysis.

Project Set Up:


  • Under the direction of Project Billing Lead works with Project Accountants and/or Project Managers, reviews Project set up in the Business System; establishes project details, financial plans, rate schedules, customer details, payment plans, multi-currency billing set up.
  • Interprets commercial Billing Terms and conditions, Ensures accuracy of Rate Build Up and reviews with Project Management/Project Accountant at initial project set up.
  • Ensures proper documentation is in place; files and organizes hard and soft copy documentation.



  • Ensures current signed contract is in place and credit checks completed where applicable and all amendments are on file.
  • Codes project events using proper event types and enter data into the business system.
  • Sets up invoicing calendar for all customers and projects (maximizing month billings).
  • Compiles and collates back up documentation for invoices.
  • Prepares sample customer invoices for review by Project Manager and/or Project Accountant if required and obtains approval for invoice format and detail.
  • Issues approved client invoices and credit notes within agreed timelines. Keeps a register of invoices when distributed to client.
  • Runs weekly Exception Reports and reviews project revenue recognition. Resolves issues highlighted in the Exception Reports for project(s) not generating revenue.
  • Reviews WIP Reports and conducts WIP report reviews with Project Managers/Project Accountants to ensure prompt invoicing
  • Where appropriate, contacts clients to ensure invoices have been received, agreed and actioned by client and provides updates to Project Manager/Project Accountant of progress of invoice payments for cash flow purposes.
  • Reviews Aged Debtors Report(s) and assists in the development of corrective action plans; follows up on outstanding debtors with Project Managers/Project Accountants and clients.
  • Works with Project Teams to ensure all Time corrections and/or AP corrections are made to the project in a timely support.          

Project Support:

  • Runs system queries and reports as requested.
  • Responds to routine inquiries on invoicing.


  • Detail oriented
  • Engineering, consulting EPC, WPCM and construction project knowledge.
  • Diploma in Accounting preferred.
  • Familiar with ERP environments, specifically Oracle a plus.
  • Advanced Excel skills.
  • Guidance readily available from Project Billing Team Lead
  • Outputs of role are relied on by customers and by the business for decision making; outputs must be flawless
  • Minimal contact with clients and sub-region management.


How to Apply

Latest Jobs - contract: senior structural engineersite engineer - $110k per annumcontract: engine laboratory shift techniciancontract: site managersupervisorcontract: cost estimatorcontract: well servicing equipment operatorcontract: category specialistcontract: commissioning engineer - controlcontract: hr professionalcontract: instrumentation and control system lead engineercontract: electrical designercontract: piping stress lead engineerelectrical & instrumentation engineer - £40k - £42k per annumcontract: lead contract engineercontract: manager offshore structural engineercontract: construction representativecontract: business admin supporttechnical support managercontract: sr mechanical engineer - fpsocontract: senior piping design engineercontract: network and system engineercontract: document controller - international oil and gas operatorfreelance/contract: mechanical installation tech - windfreelance/contract: alignment expert (metro - pway) -$10000 - $11000 per month freelance/contract: senior highway/pavement specialist: uzbekistanproject manager pharma - €90000 - €120000 per annumlearn arabicteam leader night electriciannonmetallic engineerexpat project engineerproject manager - feasibility studyfreelance/contract: wind site manager for bop electrical worksbusiness development manager bdm - adnoc experiencecontract: topsides & bridges str/pvv supervisorcontract: fso marine system engineercontract: safety engineercontract: camp travel and logistics coordinatorcontract: materials coordinatorcontract: construction supervisorcontract: hr generalistregulatory affairs manager - €60000 - €75000 per annumcontract: structural designercontract: contract advisor/legal expertcontract: senior safety engineercontract: mechanical turnaround leadcontract: siem/arcsight/irp - business system analystasset & marine plannercontract: cms coordinator
© All rights reserved, 2001 - 2020