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Contract: Service Entry Clerk/ Accounts Payable - TAR / USA

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Added:2019-12-05
Location: Pasadena, USA
Salary:Competitive
Duration:Contract
Apjid3
Service Entry/ Accounts Payable Clerk - TAR

Qualifications:
  • 5 years’ experience in a continuous manufacturing or related environment
  • Chemicals, petrochemicals, or refining industry background preferred
  • Proficient in all MS Office applications (Work, Excel, and PowerPoint)
  • Experience in working with a timekeeping system such as TRACK, ADP, SAP, JD Edwards, ATOM or other
  • Proven experience with timesheets, timesheet auditing, and invoice verifications
  • Knowledge of ERP systems, preferably on an Oracle platform
  • Experience in cost controls
  • Strong typing skills; knowledge of touch typing is preferred
  • Basic understanding of databases
  • An understanding of service related activities in a plant environment
  • High school degree or equivalent
Roles and Responsibilities:
  • Responsible for initial set up of vendors into timekeeping system, as defined in the Service Entry Team procedures
  • Ensures timesheets are obtained from vendors in a timely manner
  • Reviews vendor contracts and Purchase Orders to ensure they are in alignment with the information provided by the vendor
  • Notifies Procurement Contracts Manager when discrepancies are found in contracts and/or if invoices are submitted with information not in the vendors contract or purchase order
  • Reviews timesheets for deficiencies; resolves discrepancies using standard procedures or returns incomplete documents to the provider for resolution
  • Enters services receipt data into the company’s information systems and attaches backup documentation in the appropriate format
  • Verifies invoices by reviewing entered timesheet data and validates or rejects invoice based on cross checked information
  • Supports the Contract Administrator as needed, including assistance on all auditing activities
  • Manages contractor relationships per guidance from the Contract Administrator and holds contractors accountable by following policies and procedures; reporting needed changes
  • Maintains customer confidence and protects operations by keeping information confidential
  • Responsible for helping with turnaround (TAR) work and future TAR planning


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