Admin Assistant III / USA

Admin Assistant III
 
Responsibilities include but are not limited to: 
 
-Provide general administrative support to management sta? and PRC personnel -Maintain calendars, organization charts and distribution lists -Oversee logistics for meetings (including preparing/sending meeting invitations, scheduling conference rooms, ordering catering, etc.) -Initiate and coordinate travel arrangements (including air, ground, hotel, passport/visa application preparation) for respective client group) - Capture meeting notes for team meetings -Assist with expense account reconciliations, -Document creation/preparation (MS Word, Excel, Access etc.) -Assist with ad-hoc special events -O?ce supply inventory management -Assist other team members as necessary -Assist with coverage of Executive Assistant's desk 

Required Quali?cations: 

-Minimum of 5 years previous administrative support experience required -Must be able to handle all activities described with a high level of initiative, con?dentiality, and independence. Take initiative, anticipate issues, prioritize and meet deadlines.  -Experience with scheduling international travel required – coordinate travel, itineraries for multiple resources -Strong pro?ciency in MS O?ce Suite required - Word, PowerPoint, Outlook, One Drive, and One Note -Knowledge of FB Workspace  -Basic SharePoint Experience required  - Strong pro?ciency in Excel, Access needed -Bachelor’s Degree preferred