Technical Assistant & Document Controller / Qatar

JOB TITLE: TECHNICAL ASSISTANT / DOCUMENT CONTROLLER

ACCOUNTABILITIES

Manage with a limited supervision all the contractor / Client personnel (300-400 pax) mobilization and field movement.

Manage client's tools sets ( 6 sets of 250 items each).

Manage all technical and correspondence documentation into the EDMS (Electronic Document Management System) data base.

Training and providing assistance to the users as regards PRODOM.

Ensuring that Project requirements regarding the reference, the format and the handover of documents are documented, issued and properly applied.

Follow up of Technical documentation & Correspondence Exchanges with Contractors.

ACTIVITIES

Personnel management:

Manage with a limited supervision all the contractor / Client personnel (300-400 pax) mobilization and field movement:

- Request and follow up with E&C contractor the resources assignment to fulfill manning plan provided by Construction coordinator

- Confirm with contractor all assigned resources have their certificates up to date

- Book and follow contractors new comer onboarding process :

? If training with company training Dept/HR

? PPE request

? IT request

? UID request

- Prepare and follow TRF

- Ensure proper communication with contractor to ensure Personnel mobilization

- Liaise and follow with aviation to ensure all booking are correctly addressed

- De-conflict aviation logistic issue ( recognize and address when extra landing / additional flight are required)

- Manage rotation change with B2B

- Manage last minute change for operational reason (temporary de-manning/ up-manning )

- Manage onshore training assignment for offshore personnel ( TRF , communication with their relative company for hotel booking, transportation….)

- Interface with campaign admin for temporary boat accommodation ( when required).

Tools management:

Manage Company tools sets ( 6 sets of 250 items each):

- Follow and control tools stock

? Request for offshore transfer as per request

? Ensure / follow top-up order ? create & populate WO , follow PR/PO creation with C&P, ensure timely delivery

- Log and manage all tools, rigging gear and others equipment that requires periodical certification/maintenance to ensure offshore work continuity:

? Liaise with warehouse ( backload and location transfer)

? Communicate requirements with contractors ( technical assistance by Construction engineer)

? Request quote to contractors

? Liaise with Construction lead for ICC/PO creation

? Follow contractor execution schedule and delivery

- Manage container certification ( with assistance of WH)

- Follow delivery/Shipment of special tools requested by Construction engineers

Document Controller:

Input, or make sure that all technical documents are entered into EDMS data base and follow them up and when needed review the workflow.

Control and expedite regularly overdue documents or comments

Carry out the distribution of all technical documents

Prepare as and when requested reports (weekly)

Provide IS/IT first level assistance related to EDMS

Provide assistance related to EDMS use and filing plan to users and train newcomers

Input, or make sure that all technical documents are entered into EDMS data base and follow them up and when needed review the workflow.

CONTEXT AND ENVIRONMENT

Complex operational interfaces with others entities of Company.

Doha (Qatar) office with possible mission to project premises (onshore/offshore/in the country/outside the country).

Standard office hours, 5 days a week

QUALIFICATIONS & EXPERIENCE REQUIRED

Multi skilled competencies.

Co-ordinated approach to resolving problems in a timely manner.

Working knowledge of document & data control

Fluent in English.

Good interpersonal and communication skills.

Professional Experience (number of years) : 5

Experience within Project : (number of years) : 5

Large spectrum of skills and competencies in various engineering disciplines would be appreciated

Ability to work under pressure with minimal supervision

Ability to work within a team environment