Transport Superintendent / Mozambique

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Added:	2024-03-19
Location:	Maputo, Mozambique
Salary:
Duration:	Contract
Apjid	3

Personnel Transport Superintendent

(Report to: Logistics Operations & Methods Manager)

Job dimensions

Management of a team of 4
Will manage 60+ cars and 50+ professional drivers
Oversee land transport activities in Maputo, Pemba and Afungi

Activities
Management of a fleet of light commercial vehicles (60+) and professional drivers (50+)

Ensure efficient operations; optimized usage of the available resources (vehicles and drivers) to deliver road transport services with highest possible satisfaction rate wrt. availability of drivers/cars and on time arrival/departure.
Ensure that the vehicles are serviced in accordance with Vehicle Maintenance program (as per warranty) and are used in accordance with Manufacturer’s manual and best practices.
Analyze In-Vehicle Monitoring data aiming at identifying the behaviors leading to extra fuel consumption, increased fatigue and/or usure of mechanical parts. Propose corrective actions.
Organize vehicle inspections, audit/inspection of the service shops.
Participate to ICT audit launched by Headquarter.
Ensure smooth coordination with Travel team in charge of personnel booking on chartered and commercial flights between Maputo, Afungi and Muxara.
Oversee Journey Management Plan requirement prior to allocating a vehicle/driver. Ensure that JMP is delivered to Security Control Room prior the departure and that driver acknowledges instructions.
Develop use of DaWinci solution for road transport requests.

Management of personnel transportation - Ensure smooth coordination and control transportation of personnel by road (project, affiliate, and eligible contractors’ personnel)

Between International Airport, Office, hotels, or residence.
Between airstrip and Site camp.
Between airstrip and Base.
In field or in Maputo province.

Management of Contractors (vehicles and drivers services contractors)

Coordinate and chair if necessary daily, weekly toolbox meetings to enforce road safety awareness, promote professional discipline amongst drivers.
Oversee drivers’ administrative needs (overtime, work schedule, leave plans, payment submission to recruitment agencies etc.)
Prepare contractual strategy, scope of work for the contracts, evaluate CFTs. Ensure respect of the Terms and Conditions. Perform audits, Service Quality Meetings.
Implement and follow-up cost performance.
Ensure that all drivers are available, ready, and prepared to handle the daily work assignments, missions.
Participate in recruitment, mobilization, and induction of new drivers.

Management of car-related services (Fuel, cleaning/washing, maintenance, and repairs)

Ensure proper management of the fuel cards allocated to Company vehicles.
Ensure monthly fuel reconciliation based on report from TotalEnergies Marketing & Services and monthly consumption [Maputo and Pemba] – similar activity for Afungi.
Ensure reconciliation of other car related services.
Plan services and maintenance activities to minimize potential impact on operations and requests for pool car services.
Ensure smooth communication with personnel to whom a car was assigned to whenever the cars need service, repairs etc.

HSE

Ensure strict compliance with relevant Company Rule, Affiliate Road Driving Policy – all activities are performed with the highest level of consideration to HSE risk Management,
Ensure that the drivers remain up to date with regards to their trainings, compliance with Highway code and Mozambique regulation.
Develop, keep up-to-date Road driving action plan(s)
Analyze incident reports, Anomalies reported by drivers and/or clients.
Supervise or participate to road risk assessment in Maputo, Afungi and Pemba.
Oversee activities from the two appointed Land Transport Correspondents aiming at enhancing road safety awareness.
Assist the Road Safety Coordinator, Land Transport Correspondents with Road Safety awareness campaigns. Attend Road Safety Committees.
Participate in HSE rewarding/sanctioning of the professional drivers for best driving safety performance.

Reporting, Audit, Methods: in coordination with Logistics Operations & Methods Manager

Implement KPIs for land transport operations and participate in the definition, implementation and monitoring of action plan(s).
Consolidate HSE reporting (manhours, fuel consumption and GHG emissions…)
Gather “lessons learned” and provide feedback to feed Road Safety network (HQ)

Cost and Budget: in coordination with Logistics Operations & Methods Manager, Cost controller

Review invoices with transport team. Ensure that all expenditures are duly documented.
Ensure proper and effective (cost) controls – approve quantities on the Service Completion Certificate or equivalent.

Context and environment

Country is classified as a High-driving risk country.
Affiliate is in a restart phase after a force majeure (enforce since 2021)
Job holder is based in Mozambique, at Maputo Office with trips to Cabo Delgado province (Afungi and Pemba)
High pressure on profitability due to oil market and local environment.

Accountabilities

HSE: ensure, promote Safety and Compliance (for Company and Contractors) with policies, standards and procedures related to road transportation.
Contract and Procurement: Prepare contractual strategy, scope of work for the contracts, evaluate CFTs.
Referential: prepare, implement and follow-up all procedures related to personnel transportation with Logistics Operations & Methods Manager.

Qualifications/Experience required

Education: Bachelor of Engineering, Logistics Management or equivalent
Professional Experience: Minimum 5 years’ experience in fleet management and/or operations.
In-depth knowledge of the SADC traffic regulations, road network

Technical Competencies

Good command of English
Mechanical knowledge or background would be a plus
Cause Tree Analysis, (road) Risk Assessment

Behavioral Competencies

Self-motivated, proactive in carrying out the activities of the job.
Adhere to the Company Core values and principles.
Ability to work under pressure and stressing conditions, to adapt.
Analytical mind, rigorous and tenacity.
Able to write, amend standing Instructions and Procedures

How to Apply

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