Contract Completions & Well Servicing Admin / Canada

Our valued client is seeking Completions/Well Servicing Administrative Assistant


Manage documents for Completions/Well Servicing Team

• Documentation management in SharePoint
• Maintain files including Safe work permits, personnel management of change documents.
• Maintain & provide up to date site access requirements, contact lists etc.

 
Perform Administrative Activities & Support the Completions/Well Servicing Team

• General office administrative tasks such as organizing meetings, coordinating travel arrangements, scheduling appointments, maintaining files, ordering equipment & supplies etc.
• Plan & assist all lookbacks, Spring Meetings & Winter Program planning meetings when required
• Provide administrative support with Excel, Word, PowerPoint
• Manage all ordering for Completions/Well Servicing within the field – office supplies, PPE, Maps, Radios, Grocery orders etc.
• Process invoices as necessary
• Provide expense reporting support
• Facilitate building & site access requirements
• Submission of Self-Serve tickets – distribution list updates, application access, IT incidents etc.
• Manage location handover documents for the integrated winter program
• Assist coordinators & well site leaders with various tasks as needed

 
Field Accommodations

• Process/oversee all Completions/Well Servicing camp reservation forms
• Approve 3rd party camp charge sheets
• Verify daily camp reports – no shows, on hold rooms etc.
• Manage Completions camp forecasts

 
Onboarding & Offboarding

• Coordinating new hires, employee changes, office moves, etc.
• Onboarding new hires & offboarding terminations
• Create & maintain Onboarding documents in SharePoint

 
Certifications – Academic

• Relevant diploma or certificate in related field considered an asset

 
Experience – Role-specific

• Minimum 3 years administrative related experience (Required)

 
Experience – Industry-specific

• Oil & Gas experience an asset

 
Technical Skills/Abilities

• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook) – Required
• Working knowledge of SAP would be an asset
• Confident, detail orientated, and enthusiastic team player with superior, interpersonal, organizational, and analytical skills – Required
• Good communication skills - both written and verbal – Required
• Ability to work both independently and in a team environment – Required
• Displaying tact and good judgment in resolving problems and answering inquiries – Required
• A high degree of initiative and self-motivation - Required

The position will be hybrid, mainly in Calgary but could be up to 3 to 6 days a month in the field if required. Shift schedule is dependent on work/project location - 10 hours per day Shift Schedule outlined by Supervisor as required. When at site driving a Compnay vehicle may be required. Travel to site/from site when it is required - Company Bus/Flight - dependent on site location.