Assistant Company Secretary & Legal Administrator / South East London

The client is currently recruiting for an Assistant Company Secretary & Legal Administrator to work within their office in central London on a full-time basis. Reporting to the Managing Counsel, Europe Commercial and working within their small Legal and Compliance team, the role is responsible for ensuring that all statutory requirements for the UK incorporated subsidiary companies are fulfilled which includes maintaining statutory records, drafting of corporate documents, and carrying out filings with the Registrar at Companies House.

The role also provides administrative support to the Legal and Compliance team and to the rest of the London office as required, and liaises with the UK, Norway, and US offices to respond to queries relating to the UK entities.

Key responsibilities and duties include:
•    Ensuring that the UK incorporated client entities are compliant with current statutory requirements and the requirements of each individual entity’s Articles of Association
•    Maintain and update each entity’s statutory records, which are located at the London office.
•    Assist the Managing Counsel, Europe Commercial with legal and company secretarial matters.
•    Manage requests for documentation/information/corporate verification from internal departments and external parties.
•    Arrange and host Board meetings for each entity. Draft Board minutes and ensure officers receive meeting documents in a timely manner.
•    Provide support as required to the Contracts Analyst and Compliance Manager. 
•    Provide general administrative support to the Legal, Contracts and Compliance functions and other support to the London office as required.
•    Provide administrative support to, take minutes of board / committee meetings for the company pension plans and provide company secretarial support as for the other UK entities.
•    Process Legal invoices.

Competencies: 

Excellent reporting, communication, and workload
management
• Proficient planning and organisational skills
• Attention to detail and problem-solving skills
• Highly organized with the ability to prioritize and multi-task
• Conscientious and willingness to work as part of a team and help out on all matters
• Ability to work with tact and diplomacy and with
highly sensitive and confidential information
• Proficient in Microsoft packages
• Prior company secretarial and legal administrative support experience.
• Experience with SAP and Companies House portal is desirable.