Contract: Administrator (6 months contract) / Aberdeen

Spares Administrator

Location – Aberdeen (Altens Industrial Estate)

We are recruiting for a Spares Administrator within a busy department supporting the Spare Parts business for UK and Caspian. The role is part of a team, however you will be required to work on your own initiative to manage the workload to meet the needs of the department and the customers

Main Accountabilities

• Completion of delivery documents and arranging shipment in conjunction with stores or client factories.
• Invoicing delivered orders in a timely manner and managing through customer portals
• Clearing any Basware requests for unmatched invoices
• Clearing Customer Invoices in dispute
• Managing repairs for service and spares business and RMA process to factory.
• Running and reviewing backlog report on a monthly basis to ensure all invoicing complete
• Engage in use of CCRP system to support customer complaints & manage to completion
• Support business in ensuring customer orders are entered accurately and in a timely manner in accordance with procedures, quotations & FCM.
• Processing of purchase orders on vendors ensuring delivery dates & customer requirements are adhered to and in line with COTD requirements.
• ERP master data management in accordance with global reporting & imports/export requirements.

Knowledge, Skills and Experience

• Strong team working skills
• Demonstrate excellent customer focus with both internal & external customers
• Must be able to work on own initiative
• PC literate with Microsoft Office skills Word, Excel
• Attention to detail and accuracy a must
• SAP experience advantageous