Administrator / Scotland

Job Title - Administrator

Job Objective: To ensure that adequate and effective support is available to the management team.

Key Responsibilities:
* Provide administrative support to the designated function
* Ensure that administrative requirements are understood and delivered to quality standard within agreed timescales
* Input, maintain and retrieve data from electronic database/system
* Take minutes at meetings
* Keep all data secure and control transmission of all data through company standard procedures
* Provide collation, co-ordination and verification of documentation to meet department delivery requirements
* Provide general administration function including typing, filing, photocopying, scanning, arranging meetings, distribution of documents, answering telephone queries, archiving and any other duties

General Responsibilities:
* Conduct their business in support of the company with a view to fulfilling client requirements, focusing first on external relationships before internal objectives
* Protect the company through the highest standards of confidentiality, respecting that the company may have restrictive covenant, by contract or other agreement, with any client
* Highlight areas for improvement, voicing suggestions or concerns clearly and robustly to the line manager or HR Manager
* Comply with the requirements of the Group accredited processes and procedures
* Act as a safety leader at all times, with the authority to stop any act being conducted on the premises of the company that is unsafe or reckless
* Perform any other duty as may be reasonably required to fulfil the obligations of the company and to capture any business opportunity that arises for the company

Key Skills:
* Working knowledge of Company templates, Company ID standards
* Apply appropriate security, data protection and confidentiality rules
* Take accurate and detailed notes at meetings and provide minutes
* Good knowledge of full range of Microsoft package and a detailed knowledge of local databases required for their role and working environment
* Accurately maintain data, identifying errors and correcting where necessary
* Understand electronic filing techniques (e.g. bring forward system, library, archive etc.) and establish a filing system under supervision
* General understanding and apply the appropriate policies, procedures and specific departmental instructions or procedures for their current position
* Contribute to the setting of personal objectives
* Monitor performance against deadlines and standards to achieve targets
* Operate effectively as part of a team
* Share information and communicate with other team members to promote and maintain positive working relationships
* Show willingness to change methods, ideas and perceptions
* Demonstrate an open mind to new ideas and approaches
* Adapt effectively to change
* Comply with the site Conduct of Operations Manual, following all applicable rules, procedures and policies
* Able to recognise and report on unsafe behaviours and practices
* Can identify and act upon broad safety issues and security breaches
* Co-ordinate activities and resources for self on a day to day basis
* Can plan and delivers projects within own team

Qualifications:
* Standard Grade level of education

Experience:
* Experience desirable but not necessary