Project Procurement Manager / Poland

We are an award winning workforce solutions specialist that provides candidates across the Oil & Gas, Power, Construction & Infrastructure, Life Sciences, Manufacturing, Chemicals, Mining and IT sectors worldwide. We provide guaranteed staffing solutions, sourced from a global talent pool by a dedicated, discipline specific team of over 850 staff.

Client presentation

World leader in gases, technologies and services for chemical and Oil&Gas Industry. Client is present in 80 countries with approximately 65000 employees and serves more than 3 million customers and patients. Oxygen, nitrogen and hydrogen have been at the core of the company’s activities. The company ambition is to be the leader in its industry, delivering long-term performance and acting responsibly.

Project Procurement Manager
Location: Kraków, Poland

Mission

Project Procurement Manager (PPM) secures the accurate execution of all activities of the procurement process from the proposal phase till the fulfilment of the obligations agreed with the client. The mission of the PPM is to plan, coordinate and execute all procurement activities within proposals and projects and to ensure that the necessary data and instructions are properly distributed and that work is carried out according to the strategies and policies defined. The PPM is focal point for the Project Manager in respect of all activities within the Supply Chain Management Organization, i.e. Purchasing, Order Management / Expediting, Supplier Quality Control and Transport and Logistics.

The PPM is further responsible for key strategic tasks for defined categories.

Key responsibilities
During Proposal Phase:

• Analyze ITB from client: review procurement specification with disciplines, identify with discipline leader potential impact of procurement requirements
• Define the procurement strategy together with the Global Category Managers, i.e. which equipment/bulks will be cost estimated in-house, which request offer from suppliers, which should be pre-negotiated, and which strategic directions/partnerships are to be considered
• Define with the Logistic Manager the Transport & Logistic strategy. Identify the constraints, limitations and opportunities.
• Define with Order Management/ Expediting and Supplier Quality Control team the project constraints, customer requirements and applicable regulations to be taken into consideration in the procurement strategy. Identify the impact on schedule, man-hours, organization and costs.
• Prepare and distribute a commercial guideline to be followed by the Procurement team (“back-to-back” principle) during the proposal phase
• Obtain and consolidate man-hours calculation within procurement function
• Prepare the vendor list with respective engineering departments under consideration of existing restrictions (customer vendor list, local content, etc.)
• Check of supplier qualification
• Prepare “instruction to bidders” as part of the RFQ
• Receive requisitions from respective technical departments
• Send enquiries to suppliers and collect offers in due time
• Prepare commercial bid comparisons
• Make available pre-selected data to estimating department

During Execution Phase:

• Analyze the client contract and prepare a contract excerpt for procurement team
• Plan manpower capacity for procurement function
• Create file structure on G-drive and on Alair
• Create Special Terms and Conditions of Purchase (STCP)
• Create and update regular the Project Procurement Plan (PPP)
• Ensure Project Supplier Progress Report is regularly updated by Order Management/Expediting stakeholders and validate reasons/causes of delay if applicable
• Execute Kick-Off meeting (or communication) with the nominated Procurement team
• Participate in project-/order-meetings/on scheduled/fixed days
• Report to project management
• Execute procurement meetings (Category Buyers, Project Buyer, Expediting Manager, Project Logistic Manager, Supplier Quality Manager)
• Review monthly and, if necessary, revise man-hour budget
• Negotiate and purchase lead equipment for projects to meet the Project Procurement Plan
• Develop commercial bid comparison under Total Cost of Ownership (TCO) consideration
• Recommend selected supplier for Purchase Order
• Support warranty case clarification and send NCR´s to supplier
• Identify and formalize supplier back charges and penalties
• Define with the Logistic Manager the Transport & Logistic strategy. Specify the constraints and limitations (including site work constraints)
• Review periodically the progress and quality risks and issues with Order Management/Expediting Manager. Make sure that mitigation actions are in place
• Create and coordinate the Key Projects report together with Order Management/ Expediting, Logistics and Site stakeholders and ensure alignment with Project Management regarding risks/priorities. Escalate when required and raise early risk alert
• Review periodically the project schedule with the project team to well understand the project priorities and revised project requirements
• Coordinate project capitalization of Procurement part

Strategic tasks:

• Maintain E&C vendor list for assigned category
• Comply with Global Category Strategy, Blue Book/ Golden Rules and Group´s Corporate Policies
• Recommend suppliers for qualification and disqualification
• Elaborate and implement sourcing strategy leading to qualification of new suppliers while ensuring proper involvement of other E&C functions (Products/ Technology, Engineering, Quality and Project Management)
• Identify and analyze supplier performance and monitor relevant data collection through applicable procedures
• Support and adhere to implementation strategy for leading cost countries sourcing in assigned category
• Negotiate supply agreements for assigned category
• Liaise with Product/ Sales to anticipate E&C future needs
• Support common Supplier Relation Management tool and related workflow deployment
• Contribute to company's competitiveness improvement programs

Competencies and Profile

• Bachelor’s degree in Engineering, Business Administration or Commercial
• Experience in project procurement plant business or category management, background in procurement for large scale Projects.
• Knowledge of EPC Lump Sum / Cost Plus / Target Price contract types (Third Party Sales and Group)
• Background in procurement for large scale projects
• Fluency in both spoken and written English, a second foreign language will be an asset
• Negotiation skills
• Experience with SAP will be advantageous
• Understanding of global project management
• Ability for Leadership (leading a process & team)
• Ability to work under time pressure
• High interpersonal skills
• Multi-cultural attitude
• Social competence and assertiveness

Additional Information
Client offer:

• Interesting, challenging position in an international company
• Work in a multi-cultural team
• Training and opportunities to develop
• Possibility of changing position, department, gaining new knowledge and experience
• Attractive compensation and benefits package
• Possibility to purchase company shares on preferential terms
• Private healthcare and MultiSport card