Document Manager / Norway

Introduction

We are pleased to offer the following key contract positions: Document Manager

Work Location: Akershus - Fornebu

Start date: 01.11.2019 - 31.10.2020

Option period: 4 x

Please be aware that the closing date is our closing date for submitting the bid to the customer. Your application must be sent to us in due time.

Closing date: 2019-10-03 12:00:00

Description

• Ensure handling of information and documentation according to Company security requirements 
• Lead and coordinate the document management function in investment projects according to Company best practice 
• Ensure traceability of all business critical documentation from DG0 to DG4 
• Ensure current and future retrieval of project documentation 
• Establish routines and implement systems for all business critical technical and administrative documentation in project teams incl. sites 
• Ensure effective and traceable flow of technical documentation between the different parties within the project
• Establish and implement plan and procedure for document management in projects
• Ensure training of all project personnel in document management routines and systems
• Perform system access administration in line with Company security guidelines and policies
• Ensure that document management requirements are included in all contracts in the project 
• Participate in the contract evaluation process
• Maintain electronic and physical project contract archive 
• Execute document management verifications, audits and assessments of contractors
• Organise DM self-assessments
• Document Management has the overall responsibility for establishing document templates and following up the process in Project Management System (ref GL0494)
• Lead and coordinate document management personnel in the project, including organisation of regular meetings and perform goal- and development plans 
• Inform project on Document Management issues 
• Ensure communication and cooperation with relevant stakeholders (e.g. project owner, line management, leading advisor, project management, LCI, QRM, Procurement, Engineering, Operations) 
• Produce document management close-out report, giving an overview of all documentation produced in the project
• Support retrieval and experience transfer with other project

Requirements

• Bachelor Degree in Library and Information Science (minimum) or similar
• Preferably 5 years of relevant experience from energy development project

Personal qualities:

• Proactive, systematic, accountable and service minded
• Courageous, open, hands-on and caring 
• Ability and interest in working in national and international multidiscipline project teams 
• Team player and motivator 
• Mobile, and with good abilities to work under pressure and meet deadlines 
• High ethical awareness and integrity 
• SSU focused 
• Simplification and improvement focused 
• Fluent in English
• Language requirements English