Residential Complex Administrator / Mozambique

1. Purpose of the Role
1.1. To ensure uninterrupted Administrative support at Nhamacunda Residential complex;
1.2. To oversee the Nhamacunda Admiration building and ensure integrity of whole Sasol assets therein;
1.3. To conduct and assist with bookkeeping and office up keeping at the Nhamacunda Administration building.

2. Key Responsibilities
2.1. Administration Support
- Act as permanent receptionist at Nhamacunda Administration building;
- Collect, keep records and follow up of utility invoices from EDM, ENH, and all relevant entities;
- To collect and register Nhamacunda snags, notifications and any tenant complaints on behalf of the Landlord and channel accordingly to SHE officer and Landlord;
- To issue/distribute utility invoices to all Nhamacunda Tenants and Nhamacunda Service Providers;
Nhamacunda Service Providers
Nhamacunda Administration
Nhamacunda Land Lord
Site Services Manager
SHE Officer
Civils
Electrical and Specislized Sevices
Total Water Management
Generator Services
Administrator
2.2. Effective Teamwork and Self-Management
- To reconcile snag lists and complete daily notification sheets;
- To conduct regular random inventory stock counts for Nhamacunda stationery;
- To issue updating reports to Landlord;
- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritizing, and self-development;
- Manage tenants expectations and communicate appropriately;
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
2.3. SAP Transactions
- Perform basic SAP transactions and be able to generate Material Reservation, Notifications, Purchasing Requisitions and Service Entry Sheets;
- Liaison with Service providers and Sasol Financial Department in order to ensure compliance to invoicing and payment dates.

3. Knowledge / Competence
3.1 Knowledge
- Basic Accounting principles and practices;
- Payment and receipting procedures;
- Basic Receptionist principles and practices;
3.2 Skills
- Verbal and written communication;
- Computer Literacy;
- Report writing;
- Interpersonal;
- Logical thinking;
- Numeracy;
- Administrative and organization;
3.3 Attributes
- Integrity;
- Tolerant of stress and pressure;
- Attention to detail;
- Deadline driven;
- Able to manage time;
- Able to prioritize.

4. Qualifications
4.1 Secondary school level (12th Year of Mozambican Education system), Administrative practices or related field;
4.2 Three years of experience in office Administration or similar position.