Procurement Administrator - Local / Canada

We are a leading global technical recruitment company providing professional contract and permanent staff to a diverse world- wide client base within the oil & gas Industry. Our client, a large Oil and Gas Operator, is seeking a Procurement Admin in Calgary, AB. This will be a 12 month contract role starting in Jan 2019 with  possibility of extension.

The shift will be 5 days on/ 2 days off (Mon-Fri) 8 hours per day, regular day hours 

The individuals MUST be local to the Calgary area as no LOA or camp is available.

 

CORE RESPONSIBILITIES: 
• Entering Service Entry Sheet (SES) for vendors 
• Creating Goods Receipts for Material PO's 
• Ensuring correct approval is on tickets/invoices before entering 
• Ensuring PO terms are accurate and in agreement with invoices before invoices can be paid 
• Providing AP with information about where to apply credit invoices 
• Ensuring SEIM documents are received from vendors before all invoices are paid 
• Ensuring PO’s are being increased when required 
• Helping with vendor inquires for  vendors 
• Communicating with vendors by email and phone to resolve issues regarding invoice processing and obtain missing information 
• Manage Cortex transactions: ensuring  vendors are getting PO’s and submitting invoices correctly ; resolve any issues that may be preventing the vendor from submitting; rejecting invoices that should be submitted via 
• Keeping track of invoices to show which are paid, waiting for approval, waiting for SEIM, and which are on hold with any other issues 
• Assisting team with other tasks as required 
• Administering all P-card related activities including on- boarding/off-boarding of accounts, training, day-to-day cardholder assistance. 
• Monitoring the conduct of all purchasing activity in accordance with approved  Procedure and Guidelines. 
• Monthly reporting for Spend and Transaction Count, Spend Categories and Non-Compliance and Quarterly SVP Reporting. 
• Preparing monthly statement for payment, JE upload and error reconciliation. 


MUST HAVE QUALIFICATIONS: 
• High School diploma 
• 1 - 5 years’ experience in field related business 
• Attention to detail, accuracy, speed and analytical skills 
• Experience with MS Office suite, with priority focus on MS Excel 
• Excel Spreadsheet Expertise and Reporting 
• Ability to handle large volume of work 

NICE TO HAVE QUALIFICATIONS: 
• Post-Secondary education 
• Supply Chain Management certification 
• Experience in a Service Centre 
• 2+ years of experience in a procurement environment 
• Previous experience with Enterprise in SAP MM 
• Contract Management knowledge including contract administration 
• Experience with Enterprise Resource Planning (ERP) software systems 
• Understanding of supplier invoicing and payment process (SES receipts, invoice submission and approval) and typical root causes for SES errors and problem solving 
• Understanding of Supply Chain Management processes and integration points 

Only qualified candidates will be contacted.