Financial and Administrative Assistant / Tanzania

Main Responsibilities

• The job holder will be in charge of:
  • Invoices and vendors management
  • Entry point for all the  Purchase Requests (PR)
  • Call off creation for Contracts
  • Reception process for Material and Services
  • Assistance on client administration Management

Main activities

• Entry point and reception of all the  invoices documents (Uganda + Tanzania)
• Scan and verify all the  invoices documents to be proceeded in ERP SAP
• Manage and coordinate with Contract & Procurement the  vendor database
• Entry point for all the disputes asked to be solved by technicians and/or by vendors for payment delay
• Create all client Purchase Requisitions in SAP/SALSA for materials or services
• Ensure that the Material Request Form (MRF) is correctly filled by the technician
• Ensure the PRs are approved by the Cost Control and Technical Department in a timely manner (duet activity with Technical Team)
• Reception process between the procurement document and the invoice to be posted in SAP/SALSA when services are completed or goods are received
• Follow up and ensure clearance of pending invoices in relation with the accounting department
• Management of client team planning (absence, leave,…)
• Monitoring of utilities consumption's for client team accommodations (electricity, gas,…)
• Monthly time sheets management
• Be the assistant backup when assistant is on leave
• Mission expenses management (mission orders, mission expenses,…)
• Carry out any other duties or tasks that may be required by the job position

Qualifications and Experience

• Degree in Accounting in Business Administration or equivalent
• Minimum 5 years of relevant professional experience
• Fluency in English and Swahili
• Proficiency in Outlook, Excel, Powerpoint & Word. SAP Knowledge is a plus
• Excellent communication skills
• Analytical mind-set
• Rigorous
• Pro-active