Contract: Contract & Procurement Specialist / East Perth

The client a Renewables Organization in Perth CBD are currently seeking a Contract & Procurement Specialist to join them for a 6 month contract.

The primary purpose of this role is to support the Contracts and Procurement (‘C&P’) process for the Project Portfolio.
This includes assisting the management of contract tenders, execution, delivery and close out.

Duties and Responsibilities include, but are not limited to:

• Compliance – Performing all activities in accordance with C&P policies and procedures and ensuring appropriate governance for procurement and contracting activities
• Awareness – Familiarity with C&P systems, policies and procedures as well as standard purchase order and contract terms particularly those related to on-boarding, payment verification and invoice processing
• Stakeholder Engagement – Actively promote effective communication and relationships with all other interfacing disciplines, both internal and external, in carrying out assigned duties
• Risks – Proactively identify risks, including how to treat such risks, particularly as they relate to the performance of vendor/supplier obligations
• Tenders – Supporting the Senior Contract Specialist in managing all tenders for projects including developing bid lists, compiling tender documentation, co-ordinating the assessment of bids with other disciplines, developing bid award documentation
• Contract Awards – Supporting the Senior Contract Specialist in compiling the contract document
• On-Boarding – Ensure that contractors are onboarded according to the organizations requirements
• Execution – Managing registers including insurances, bank guarantees, correspondence, payment, lessons learned as well as attending meetings, internal and with contractors, and taking and issuing meeting minutes as well as correspondence
• Performance Management – Supporting the Senior Contract Specialist in ensuring awareness within organizations contractor obligations and rights and for ensuring contractor compliance with its obligations
• Payment – Managing and co-ordinating the payment process to contractors including assessment of payment claims, resolving any issues, obtaining internal approvals, co-ordinating payment of any outstanding amounts, tracking payment status
• Close-Out – Supporting the Senior Contract Specialist in closing out completed contracts including final payments and any other outstanding matters
• Records & Reports – Maintain and update C&P records and reports on C&P activity to meet organisational compliance requirements and provide access to C&P information

 Key Skills and Experience Required:

• Advanced Microsoft Office skills (Excel, Word, Project, Powerpoint)
• Understanding of the essential ingredients of tender processes and contracts
• Strong eye for attention to detail and accuracy
• Extremely well developed analytical, research and problem-solving skills
• High level written skills with excellent attention to detail