Contract: Administrative Assistant III / San Ramon

Job Title: Administrative Assistant III

Work Schedule: 5/40

Work Location: San Ramon, CA– Candidates must be willing to be onsite full time (there is no hybrid element to this role at this time.)

Description:

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

Skills:

• Verbal and written communication skills.
• Multi-tasking
• Customer service skills and interpersonal skills.
• Ability to work independently and time management.
• Ability to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 5-7 years’ experience required.
• Experience working with executives highly preferred.