Contract: Document Control III / Houston

Document Control III

Location: Houston, TX

Schedule: Hybrid

Job Type: Contract (8/22/22 – 12/31/24)

 

Summary:

The primary function of the Document Controller/Project Admin is working with the project team to ensure proper document management (including, but not limited to, revisions, naming, transmittals, and electronic filing). The Document Controller/Project Admin will also provide high-level administrative and project support, handling information and project requests, and performing clerical functions.

 

Responsibilities:

• Accountable for the implementation of existing document control specifications.
• Accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, and distribution and transmittal histories).
• Accountable for the reliability, irretrievability, and traceability of the project data.
• Process incoming and outgoing correspondence in a timely manner.
• Preparing accurate status reporting based upon the metadata designations and submitting at the determined frequency (per project basis).
• Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable.
• Supervise general office duties such as ordering supplies, maintaining records and management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for project team.

 

Skills and Qualifications:

• Intermediate to expert proficiency in MS Teams, SharePoint, MS Word, Outlook, PowerPoint, and Excel.
• Experience with, and comprehension of, deliverables management (revision control, deliverables, registers, squad checking, and libraries).
• Experience with, and comprehension of, transmittals and correspondence management.
• Experience in implementing document management systems to support physical and electronic environments.
• Ability to converse and convey ideas, facts, and issues clearly, accurately, coherently, and professionally to a diverse project team.
• Ability to work with varying personalities, situations, and develop good rapport with project team.
• Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.
• Strong ability to keep information organized and confidential.
• 5-7 years of direct experience