Contract: Receptionist / Perth

Location: West Perth

Hours worked: 8 hours per day 

Days worked: Monday to Friday - Full time

Job Title: Receptionist / General Service 

Daily pay rate: approx $260.00 - $300.00 per day inclusive of 10.5% super

Length of Contract: 12 months 

Start date: ASAP 


Responsibilties:

- Document formatting / editing (essential) 
- Minute taking (essential) 
- Provide secretarial and organizational support to the Project / Client Management as required
- Guarantee general secretarial duties and an efficient service to the Project/Client Team
- Receive and screen telephone calls and/or visitors
- Draft incoming and outgoing correspondence, compose and type letters and actions e-mails
- Organize archives and file correspondence and documentation (paper and electronic), also using integrated systems and applications if required
- Support the preparation of reports and presentations using appropriate software
- Occasionally attend to meetings, taking notes and write reports
- Arrange travels
- Check passport and visa requirements and arrange necessary paperwork
- Process project or travel expenses if required
- Execute clerical activities according to requirements
- Guarantee data uploading in the dedicated Information Systems
- Support activities for Information System implementation
- Assist in preparing and managing all type of documentation as required
- Archive paper and electronic documentation as required
- Support in preparing reports and data analysis
- Capability to support the employee in the arrangement of accommodation/guest house and in the arrangement of business international travels, handling also complex itineraries for long period through various countries
- Coordinate reporting on General Services
- Manage general Services annual costs and relevant budget
- Monitoring and communication with payroll regarding amounts to be recouped from employees
- Issue purchase requests and work orders for goods and other materials necessary for general services