Contract: Receptionist / Atyrau

Location: Atyrau 14/14

•      Meeting and greeting visitors and accompanying them to the office and HQ (upon the request)    
•      Answer, screen and forward incoming phone calls
•      Handle mail correspondence, receive, sort and distribute daily mail/deliveries between Project Locations-Atyrau Tengiz FB Almaty and Aktau (DHL, Pouch Mail, Internal)                                                                                     
•      Ensure reception area is tidy and presentable, with all necessary stationery and material
•      Escorting training attendees to APEC Training Center
•      Conference rooms reservation in Atyrau Offices
•      Track conference room and huddle room booking log 
•      Provide visitor offices & desks in Atyrau Offices upon request
•      Maintain office security by following safety procedures and controlling access via the reception desk  (monitor logbook, issue visitor badges)
•     “Welcome Pack" folder preparing and updating for FGP newcomers
•      Update White Pages (work location, telephone, cost centers) for  Atyrau employees
•      Office signs, posters, doorplates, nameplates preparation for  Atyrau Offices
•      Handle office allocation and floor desks plan(Visio)
•      Handle requests for any maintenance in Ardager & Annex Offices
•     Coordinate Vendor’s technicians/electricians every Saturday and Sunday according to weekly maintenance request during its performance
•     Check whole office( light bulbs, clocks, conference rooms’ items, A3-A4 papers in printers, TV)
•     Issue, check and collect keys in Ardager & Annex Offices
•     Manage/order stationery demands for Ardager & Annex Offices
•     Keep stationery storage & tracking
•     Keep track of drinks in Conference Rooms of Ardager & Annex Offices
•     Provision of ground transportation in Atyrau day time;
•     Keep handover list to transmit important/urgent information for B2B attention
Work experience as a Receptionist. A degree in any subject is acceptable, languages, business studies. Must have strong oral and written communication skills as they will have to interact with individuals at all levels. Must be well-organized, able to multitask and prioritize. Able to work independently, efficiently, fast and under deadline pressure. Must be positive attitude, attention to details, patience and persistence and be proficient in Microsoft Office.

KEY SKILLS:
Must be trilingual – English (Upper-Intermediate, Advanced)/ Kazakh / Russian
Good interpersonal skills
Solid written and verbal communication skills
Service orientation, Stress Tolerance
Time Management 
Telephone Skills, Microsoft Office Skills, Listening, Professionalism,  Informing 
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Professional attitude and appearance

Vacancy close date: 02-06-2022