Contract: Wells Invoice Co-ordinator / Aberdeen

The Client, a major international energy company, is looking for a Wells Invoice Co-ordinator on a PAYE contract basis. Based in Aberdeen, UK.

ROLES AND RESPONSIBILITIES

BASIC PURPOSE OF THE ROLE

The role will also provide invoice receipting and compliance support to the Wells Cost Control Team.  Administer the Wells department invoicing requirements to ensure compliance with contract remuneration terms & conditions and correct cost allocation.

KEY RESPONSIBILITIES

• Review of all invoices, making sure that appropriate back up is provided and that the rates/charges, terms & conditions are consistent with the Purchase Order (PO) and contract.
• Focal point for any 3rd party invoicing queries.
• Upload invoices into Docusign and complete allocation template which details rentals, personnel, and consumable costs to be allocated to each PO as per back up or well timings.
• Route invoices for approval via Docusign, ensuring the Delegation of Authority is adhered to.
• Invoices are to be receipted against the correct PO in Maximo in a timely manner to meet contractual payment dates.
• Provide Accounts Payable with weekly updates of any overdue invoices.
• Liaise with the Well Engineers, Drilling Material Controllers, Wells Cost Team, Inventory, Contracts and Accounts Payable to resolve any technical / contractual & invoicing issues.
• Co-ordinate returns or credit notes, working with the other member of the Wells Department and Finance as required.
• Maintain Purchase Order housekeeping.
• Create journals where required.

QUALIFICATIONS, EXPERIENCE AND SKILLS

QUALIFICATIONS/TRAINING

Preferred

• Engineering or Business qualification – HND or higher.

EXPERIENCE/KNOWLEDGE/SKILLS

Essential

• Experience within accounts payable/receivable, including contract compliance within an Oil & Gas Operator.
• Familiarity with Maximo, Oracle or equivalent systems.

Preferred

• Experience working in Wells/Drilling department for an Oil and Gas Operator.

ADDITIONAL SKILLS/REQUIREMENTS

• Able to use initiative.
• Capable of working independently and as part of multi discipline team. 

INTERACTIONS

INTERNAL INTERACTIONS

• Wells Department
• Finance Department
• Inventory Department
• Supply Chain Department

EXTERNAL INTERACTIONS

• Third Party Vendors