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Contract: Administrative Assistant III / USA
This job has expired or may no longer be taking applications, but other similar jobs are available.
Added: | 2020-03-02 |
Location: | Houston, Corpus Christi, USA |
Salary: | Competitive |
Duration: | Contract |
Apjid | 3 |
Required Qualifications:
• High School Diploma or equivalent
• A minimum of 5 years of Administrative Assistant experience within an Oil/Gas or Construction environment
• Strong experience managing calendar schedules, meetings, domestic travel coordination, etc.
• Advanced experience Outlook and Word
• Intermediate experience Excel, SharePoint, MS Teams and OneNote
• Candidates local to Ingleside, TX area required.
Qualifications:
• PCARD management and CTREX skills
• Bilingual- proficiency in Spanish
Responsibilities:
• Provide support on reporting and other project services areas.
• Onboarding/Offboarding: Personnel Change Administration (PCA), Welcome Letter and welcome packet, processes up-dates
• Coordination of SLT meetings, including governance quarterly meetings with Houston Management team
• Anticipate, prepare, organize, and summarize various reports for SLT
• Arrange meetings with internal and/or external customers including conference room necessary equipment/material, catering, and invitation to others as required
• Organize logistics, including coordination with hotel management of schedule, speaker presentations, registration and hotel/AV services Understanding of 3rd party service providers (hotels, restaurants, etc) contracts and meeting setup, AV and IT setup, and possibly Chevron booking programs
• Supports stakeholder and communication activities, access to buildings with Houston Team, Subcontractors and Partners
• Coordinate Office Space, Update Floor Plans and coordinates moves
• Manpower Baseline / Staffing plan Administration, Update Roster, Org Charts Distribution Lists and GLAM
• Point of contact for monthly roster maintenance – review reports and make adjustments of mobilization/demobilization based on manpower updates from Project Controls
• PCARD management and skills for expense reports
• HES support, IIF Onboarding coordinator
• Properly handles sensitive and confidential material
• Manage reproduction requests through 3rd party vendors
How to Apply
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