Office Admin ($50K per annum) / Texas

Job Title:                         Office Administrator
 
Location:                         Houston, TX  (North Houston)
 
Perm Type:                      Full-Time/ Permanent
 
The client, a private equity backed growing Oil Drilling Manufacturer, has a permanent opportunity for an Office Administrator to be based out of Houston, TX.
 
Job Summary
 
The job of Office Administrator is a new support role for this growing company led by executives with a proven record of success in the oil and gas industry. The ideal candidate will be a mature professional who can independently complete tasks and maintain a high level of organization while administering the company’s processes.
 
Responsibilities

• Great and welcome visitors to the Company’s facility
• Perform general administrative duties in support of the Company’s Chief Financial Officer (CFO) and Production Manager
  • CFO support activities:
    • Enter vendor invoices within QuickBooks
    • Scan vendor invoices within OneDrive (Company’s file sharing platform)
    • Create customer invoices from QuickBooks
    • Maintain the Company’s Sales Register in Excel
    • Deposit Customer payments via Company’s commercial banking app
    • Order and maintain office supplies from Amazon
  • Production Manager support activities:
    • Record inventory transactions within QuickBooks
    • Scan certain inventory and shipping documentation within OneDrive
    • Follow-up with 3rd parties to confirm receipt of the Company’s product
  • Other duties as reasonably assigned

Key Attributes

• Self-motivated | Trustworthy | Dependable | Honest
• Must be able to work 40 hours/ week without micromanagement

Experience
            

• High School Diploma required, Bachelor’s Degree a plus
• 3-5 years working experience in a professional setting
• Experience supporting various hiring senior managers and C-level staff’s calendars and requests at one time
• Minimum of 1 year experience with invoicing
• Minimum of 1 year with QuickBooks
• Previous experience working in manufacturing or oil & gas industry a plus

 
This is an excellent opportunity to become part of a fast growing Oil Drilling Manufacturer who is driving forward increasingly specialized and innovative solutions. The successful applicant will receive a competitive compensation package with annual bonus, full medical/ dental insurance via United Healthcare at little or no cost to employee, and participation in Company’s 401K plan.