Contract: Administrative Assistant II / United States

Administrative Assistant II

Summary:

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

 

Job Responsibilities:

• Greet visitors and answer the main phone lines into the plant and connect the calls as requested
• Coordinate lunch and catering for various groups
• Coordinate office supplies orders for various departments and maintain the main supply room
• Manage incoming/outgoing office mail
• Reconcile expense reports
• Input document retention into document management database
• Serve as an LMS Administrator (Training System)
• On & off board employees and contractors (logistics, admin support)
• Coordinate employee event planning
• Coordinate logistics for visitors to the facility
• Update, scan and upload documents to the local SharePoint Site
• Provide administrative support to manager including calendar management, travel arrangements, expense reports, meeting planning, scheduling, and meeting preparation
• Manage leadership team meeting invitations, booking of conference rooms
• Assist with other administrative duties as needed

Skills:

• Verbal and written communication skills
• Good organizational and planning skills; multi-tasking
• Provide customer-focused service in a high-traffic environment
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.
• Experience with computer applications, such as Microsoft Outlook, Word, Excel and PowerPoint.

Education Requirements:

• High School Diploma Required
• 2-4 years relevant experience