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Contract: Invoice Administrator - Large Oil and Gas Company / Canada
This job has expired or may no longer be taking applications, but other similar jobs are available.
Added: | 2019-12-15 |
Location: | Calgary, Canada |
Salary: | Competitive |
Duration: | Contract |
Apjid | 3 |
Our client, a large oil and gas company, is currently seeking an Invoice Administrator for a 1 year contract in Calgary AB to start immediately.
Responsibilities would include the following:
Responsibilities would include the following:
- Receive invoices from vendors / contractors via e-mail or regular mail, and ensure they are coded to the correct AFE and Purchase Order.
- Verify invoices against rate schedules, contracts, bills of material, change orders and other supporting documentation to ensure completeness and accuracy. Analyze and solution discrepancies.
- Review related purchase orders (SAP) to verify available funds to process invoices. Inform Project Controls and Project Managers when amounts are close to being exceeded.
- Process cheque requests and coordinate prompt delivery of cheques when required as well as reconcile holdbacks.
- Ensure adherence to all applicable department and corporate standards, i.e., Accounting’s audit and compliance procedures.
- Create Goods Receipts and Service Entry Sheets in SAP, and upload verified and approved back-ups.
- Assist PO Coordinator and Project Control Specialist to ensure timely processing / approvals of Purchase Requisitions.
- Create Purchase Requisitions for materials and services in SAP.
- Provide weekly update of paid invoices to Project Control Supervisor and Project Control Specialists.
- Prepare journal entries and corrections as required.
- Support funding requests, accruals and identification of aging invoices.
How to Apply
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