Administrative Assistant / USA

KEY RESPONSIBILITIES & TASKS 
·       Handle multiple priorities and tasks required in the office, including prioritizing work assignments, making travel and meeting arrangements, and interfacing with customers and visitors
·       Prepare and edit reports and other documents using word processing, spreadsheets, database, and/or presentation software as well as maintain hard copy and electronic filing systems
·       Act as a liaison with other departments and outside agencies, including high-level staff and executives; handles confidential and non-routine information and explains policies when necessary
·       Receive, sort and distribute mail and draft responses by phone or email when necessary
·       Complete or assist with expense reports for Department personnel.
·       Provide purchase requisitions and data entry support as needed.
·       Provide mapping and ticket information for Pipeline One-Call notifications.
·       Provide detailed analysis on Operating Expense and Maintenance Capital spending and manages the forecasting and reporting process for monthly reports
·       Reconcile Maintenance Capital project reports for monthly AFE meeting
·       Consolidate outage requests for approval and communicate them to customers
·       Measure and report gas volumes daily, monthly and quarterly and works with Operations leadership to communicate and present variances
·       Track unit outages, availability and runtime and work with Operations personnel to explain variances
·       Track maintenance activities and create and close out maintenance work orders in Company’s maintenance tracking software
 
EXPERIENCE AND EDUCATION REQUIREMENTS
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
·       High School diploma, completion of college program preferred
·       Minimum 5 years of experience in a related position
·       Very detail oriented
·       Strong written and verbal communication skills, able to effectively communicate with management and customers
·       Advanced knowledge of MS Office