Contracts Specialist / UAE

To be responsible for pre-award and post-award contracts management activities in relation to contracts managed by the Corporate Procurement Department.

SECTION II: KEY RESPONSIBILITIES

Key Responsibilities:

Core Responsibilities:

• Prepare Request for Expression of Interest and/or Pre-qualification to the potential bidders, assist in evaluation of responses and prepare Bidders Lists
• Examine scope of work and other information provided by End Users and/or consultants for completeness and consistency
• Prepare comprehensive ITT packages using standard forms and coordinate issuance to approved bidders
• Coordinate pretender meetings and site visits with bidders, as required
• Prepare all correspondence to bidders during the bidding period with necessary input from End User, where required
• Coordinate and attend technical and commercial bid openings
• Perform evaluation of unpriced commercial aspects of the technical bid and evaluation of commercial bid
• Prepare recommendation for award and Notice of Award
• Maintain and review computerized or manual records (contract logs and contract files)
• Prepare the contract document(s) conforming agreed changes to the ITT package
• Perform contract administration activities - bank guarantees, insurances, invoices, etc.
• Provide contractual advice to End Users and prepare contractual correspondence
• Review and evaluate variations and claims, prepare recommendations for approval of management and prepare contract amendments, as required
• Perform close-out of contractual matters upon completion
• Perform other relevant functions in the Contracts & Purchasing Department or Corporate Procurement & Support Department as assigned by the Corporate Contracts & Procurement Manager, and/or the Senior Corporate Procurement Support Officer and/or Senior Contracts Specialist

Strategic Responsibilities:

• Ensure understanding, adherence and participation in relevant HSE requirements.

SECTION III: KNOWLEDGE & SKILLS

Educational and Technical Qualifications:

• Bachelor’s Degree or equivalent in Engineering or Business Administration

Language Skills:

• Written and Spoken English is essential, Arabic is preferred

Years of Experience:

• 5 – 7 years of experience in pre-award and post-award contract management

Nature of Experience:

• At least 2 years of experience in managing contracts in client organisations

SECTION IV: KEY INTERACTIONS

Key Internal Contacts:

Purpose of Interaction:

• End User

• Legal & Finance

• To coordinate at all stages before and after award of contract in accordance with the RACI Matrix in the Procurement Manual
• To coordinate on legal and financial matters in accordance with the RACI Matrix in the Procurement Manual

Purpose of Interaction:

• Vendors / Suppliers / Contractors

• To coordinate the contractual and commercial discussions such as pre-award contract negotiations, variations & claims and contract close-outs