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Project Administrator / USA

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Location: Pasadena, USA
Role Description

Administrative Duties:

  • Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, RFI’s, submittals, shop drawings, procurement, quantity take- offs, purchase orders, etc.) per Supervisor’s authorization
  • Provide general administrative and clerical support including mailing, scanning, and copying to management
  • Participate in project meetings, take notes and prepare meeting minutes to formulate reports.
  • Assist with coordination/planning of on-site and off- site meetings and maintain calendar and appointment scheduling
  • Order material and maintain inventory
Document Control Duties:

  • Tracks routes and follows up with engineers to meet document turn around guidelines
  • Submits project documentation to Project teams for approval, and transmits approved documents to client, certifying authority and suppliers.
  • Performs a visual quality check of each document and validates the correctness
  • Accountable for Project Document Quality for completeness, format, and compliance with contract and project requirements.

  • 5+ years’ experience in a similar role within a manufacturing, engineering or construction environment
  • Skilled in using SharePoint, SAP, and other MS office products, preferred
  • Ability to develop spreadsheets and modify formats in order to independently complete assignments.
  • Ability to work well in a team, keep required work schedules, focus on attention to detail and drive compliance with Company policies and procedures.
  • Experience handling supplier and engineering documents, incoming and outgoing; Ensuring compliance with project requirements and adherence to ISO standards where required.
  • Experience in the owner environment, familiar with engineering terms, and document types.

How to Apply

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