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Site Administrator / England

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Added:2019-07-03
Location: London, England
Salary:
Duration:Permanent
Apjid3
A Site Administrator / Document Controller is required for a well established main contractor with good IT skills, process knowledge and experience in the construction field. They are looking for a Site Administrator site in East London.
 
Role overview
  • Perform office activities, such as greeting visitors, filing, photocopying, faxing, processing outgoing and incoming mail, routing and screening all incoming calls, and distributing messages to appropriate team members.
  • Preparation, analysis and review of contract trackers.
  • Create and maintain effective internal controls for equipment inventory.
  • Maintain and safeguard company records.
  • Manage the office and storage space.
  • Work with management team and staff to update and maintain Company records.
  • Develop effective working relationships with client representatives to reduce duplication and ensure consistency of information.
  • To report to the Contracts Manager as regards any events/issues, current or potential, which may affect our service.
  • Work with site staff to implement effective practices in terms of service delivery.
  • Working as part of a team on the company’s Responsive or Planned Maintenance Social Housing and Refurbishment projects.
  • Promote the company ethos of working in an open, honest and transparent manner at all times
  • Any other relevant tasks within an office environment
 
Working hours
  • 8am to 5pm, Monday to Friday, with one hour for lunch.
  • 25 days’ annual leave excluding public holidays.
 
MAIN DUTIES
Reporting
  • Report to the Contracts Manager.
  • Update spreadsheets / trackers daily.
  • Provide honest, open and transparent reporting to line management, the Management Team and Directors as requested, at all times and in a consistent manner/format.
  • Ensure that the required level and quality of information flows in a timely manner to the management team and client team as required.
 
SKILLS & KNOWLEDGE
  • Confident in the use of Microsoft office Package(Excel Trackers)
  • Excellent people skills
  • Confident oral and written communication skills
  • Attention to detail within set tasks and daily duties
  • Communicate in a timely and effective manner with all those who have a stake in the work
  • Effectively manage time in order to meet deadlines.
  • Have an understanding in planned maintenance experience within the social housing sector.
 
Please email me your CV in strict confidence


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