Document Controller / Netherlands

The Document Controlling team is responsible for facilitating work processes and managing the document flow. This is done through both maintaining and updating technical drawings from suppliers and processing the final documentation.


Main Duties    

• translating internal customers’ wishes, formal regulations, and norms, including inspection regimes, into a project documentation plan 
• managing the document flow, technical drawings, plans and documentation from suppliers in coordination with the engineering department, external engineering companies and other stakeholders 
• supervising the progress and where necessary demanding necessary documentation and information 
• responsible for workflow management of project and management documentation    
• maintaining and managing our SharePoint environment for our asset user groups
• processing the final documentation
• ensuring timely delivery of drawings, schedules and diagrams for projects to platform or Project and Engineering department 
• responsible for status reports 
• sending 'as-built' drawings to applicable platforms 
• receiving feedback for sent drawings, schedules and  diagrams from platforms or Project and Engineering Department, closing the project in the maintenance application. 
• archiving manuals and data books on the basis of specifications 
• monitoring the proper operation and use of data books, give support to users and answering questions    
• performing various support activities for the department 
• co-coordinating information flow with regards to drawings, schedules and  diagrams to platforms

Competences

Dedication drive & commitment
Able to take on assignments and duties, show commitment and goodwill to achieve set goals, and seek alternatives. To strive for excellence. Being energetic, passionate and resilient, taking personal accountability for performance and delivering results.

Quality-mindedness
Able to achieve consistent quality, detect problems and make adjustments within permitted norms. Able to anticipate problems and recognize hidden defects.

Order, tidiness and safety
Attentive and careful in complying with rules and regulations regarding order, tidiness and safety.

Problem Solving
Ability to analyze multiple  sources of data, make connections & create high quality solutions, prioritizing the key issues  & consequences. 

Collaboration
To work and communicate effectively with colleagues, partners and all other stakeholders. Respecting the knowledge and experience of others, sharing information and building effective relationships.

Independence 
Carrying out routine tasks without help or guidance, organizing activities reasonably effectively. 
 
 
Required qualifications and experience

• High school (HBO) diploma in a relevant subject preferred 
• 1-3 Years of relevant working experience in a process environment 
• Comfortable in structuring a dynamic and changing environment 
• Solid stakeholder management skills with strong organizational sensitivity 
• Able to work under pressure of deadlines 
• Service-oriented and problem-solving with a flexible can do attitude 
• Able to work both in a team and autonomously
• Technical knowledge with an extrovert personality profile
• Proficient with Microsoft Office applications, email, and web-based applications 
• Excellent written and verbal communication skills in both Dutch and English