Document Controller / USA

Document Controller

3-5 Years’ Experience

  Purpose Document Controllers are a service providing team, based out in the Asset/Functional Groups.

 

The role may be supporting Assets, Projects, or functional teams within each Region.

 

Key Accountabilities

 

Identify all key outputs of a job, focus on results, timelines, and distinct functions specific to this job. 

 

Specification

Allocation

Key functionality will be to:

• Manage and support information management /document control within the business lines.
• Ensuring that information management/document control principles are captured (such as taxonomy development, master data management) when new information systems are developed.
• Working with IT to ensure alignment to standardize, centralize methodology and processes and systems.
• Liaise with Projects for preparation and readiness of handover to Operations
• Liaise with any 3rd parties that are contractually required to provide deliverables technical documentation, to ensure Hess standards are complied with and met in advance or producing and distribution of technical data to client.
• Training of Hess wider audience within the regional group on accessing content, revision control, review, approval, distribution and accessing systems.
•  Full Document Management process and knowledge, including registration, upload, download, review, approval, distribution process from Inhouse to design and 3rd Party processes, including handover to Clients, Operations and other internal client teams. 
• Ability to identify key working processes and where procedures require revision changes.
• Ability to train other groups in the region on searching and retrieving information from the systems/tools utilized.

 


Challenges

The major challenges of the job are to ensure that only current accurate information is active and available for all to see, that all information that requires approval is processes, pushed through the system and audited for its timely completion.  That the management systems are accurate and maintained regularly to ensure regulatory information and accurate information is live and viewable by all

 

Working Conditions/Environment

Office based role.

 

Working Relationships

This position maintains a close working relationship with the Project Services Manager and out to the Operations Maintenance Teams, as well as the Superintendents on site, the Head of Functions in the Minot/Tioga Office’s for each department, /Project, the document controllers at each location, Engineering Department, Cad Operators and the Vendors.

 

Skills, Knowledge & Experience   AREA

APPLICABLE CANDIDATE PROFILE

Experience

Essential

• 3-5 years in Document Control, Document Management

Desirable

• Knowledge of the function and operation of the various project execution tools.
• Experience with plant information management systems and in particular EDMS / SharePoint / Documentum

Skills

Essential

• Attention to detail.
• Good problem solving skills.
• Good communication skills

• Must have the ability to work without the need for direct supervision.

Desirable

• Presentational and training skills.

Knowledge

Essential

• Understanding of the Oil & Gas and / or the Resource sector industries.

• Good working knowledge of systems.

Desirable

• Previous experience in IM legislative requirements, ISO 9001, managing the information lifecycle on complex projects.
• Taxonomies, classification and data modelling systems, master data management, records management.