Senior Document Controller / Norway

Introduction

We are pleased to offer the following key contract positions: Senior document controller

Work Location: Oslo

Startup: June 2019 to June 2020

Please be aware that the closing date is our closing date for submitting the bid to the customer. Your application must be sent to us in due time

Closing date: 2019-05-31 12:00:00

Description

• Ensure EDMS and document management procedures function efficiently
• Maintain and develop Document Management systems, methods and procedures
• Maintain and updating project database, users and access permissions
• Assist team members related to Document Management by providing help and assistance 
• Update MDR* and Document Numbering Structure parallel to EDMS 
• Secure efficient document handling (by using templates, numbering etc..) for all project members
• Ensure version control is followed accurately 
• Store electronic copies of signed documents (contract, minutes from board meetings etc) at appropriate database 
• Ensure that project documents are stored and that the latest version of documents are available 
• Support PM and project management team on document management and reporting 
• If required, assist general administrative tasks 
• Work collaboratively with the project manager and team to maximize productivity

Other duties: 

• Support PMO
• Other ad hoc tasks

Cooperation with other units: 

• Be a resource for unit managers in handling documents
• Support Procurement directly with Tender Process

Requirements

Formal education:

• Bachelor level or similar within document management

Professional experience:

• Excellent oral and written communication skills in English, preferably in Norwegian
• Minimum 5 years of experience from document management in large infrastructure projects
• Experience with document flow and approval stages 
• Sound knowledge of using Document Management Systems, ProArc and Microsoft Office 365 Products (Outlook, Word, Excel, SharePoint)
• Experience with eRoom or Interaxo is an advantage
• Knowledge of ISO and NORSOK standards is an advantage

Personal skills:

• Excellent organizational and multitasking abilities
• Productive and co-operative attitude
• Highly motivated with a strong work ethic
• Ability to drive change and improve things
• Flexible in taking on new tasks
• Analytical mind with problem-solving skills 
• Attention to details, thoroughness and the ability to work very accurately 
• Independent and proactive