HR Specialist / Iraq

Job position: HR Specialist

Report line: Section Manager

Workplace: Iraq

Purpose

The purpose of HR Specialist is acting as a lead person in the delivery of human resource services with specific responsibility for implementing personnel policies and regulations; addressing a variety of issues and/or providing general support; overseeing the maintenance of records, files and databases of personnel actions, evaluations, licensure, and tenure; and assisting the Personnel Manager in ensuring that personnel functions conform to all applicable regulatory requirements., supporting C&B Supervisor & Manager in ensuring all components of remuneration program are delivered accurately, timely and in a cost effective manner. Ensuring all employee data and filings are kept up-to-date, in line with legal requirements and internal company policies and procedures

Key Responsibilities and Duties,

Staffing

• Helping the implementation of process for recruitment and hiring, including but not limited to interview arrangement, employment approval, on-boarding of new hired etc.
• Prepare and conduct orientation for newly hired employees and other training courses as work required.

Conducting Employee Performance Management

• To ensure employees have appropriate and realistic job goals, set performance goals for tasks, jobs and roles of subordinates in the section.
• Monitor and provide ongoing feedback about the employee's performance.
• Assist section manager to conduct performance appraisals on a regular basis and help employee to develop performance improvement plans if an employee's performance is not adequate.

Maintaining Personnel Policies and Procedures

• Oversee the implementation of personnel policy and procedures in company.
• Provide consultancy for policy and procedures to all the end user departments as enquiry
• Assist section manager to compile, update and review all the policies and procedures.

Fulfilling Daily Personnel Management

• Be responsible for daily personnel management, including labor contract management, probation appraisal & performance appraisal etc.

Handling Grievances

• Help employees address and provide a variety of resources to resolve a wide variety of concerns and complaints.

Discipline and Dismiss Employees

• Address performance problems through corrective action and dismissal.
• Be responsible for documenting performance and maintaining written records of performance problems.
• Assist to implement disciplinary action and dismiss in coordination with user department and C&B section.

Implementing the C & B Policies

• Assist C&B manager and supervisor on implementation C&B policies, and continues improvement on policy and procedures.
• Analysing data to ensure appropriate pay across all departments.
• Design, implement, and manage salary classification
• Conduct salary analysis recommendations as required;

Assistance on Management of C&B budget and Cost

• Drafting Cost analysis for company business needs
• Assist on annual budget drafting
• Monthly and annual reports of C&B (internal and external reports)

Daily C&B Management

• Processing Monthly payroll/Bonus payment /monthly payroll reports
• Handling the whole process of timesheet collection, verification, uploading in the system
• Processing Invoices
• Coordination on company insurance scheme,
• Coordination local staff C&B issues with HR service company
• Providing support to the auditing requirements

Others

• Be responsible for other duties assigned by section manager.

Minimum Qualifications and Skills

Education

• Bachelor degree in HRA or MBA Public Relations / Finance / Human Resources will be an advantage from reputable university
• Be familiar with the human resources, business administration, legal, statistics and so on

Experience

• 10 years of working experience with 8 years of related experience in C & B must;
• Be knowledge on the project management & technical service contract in oil industry
• Have experience on the recruitment and HRIS
• Capability in management skill, good English communication skill and proficient office software.
• Knowledge of labor regulations
• International experience is preferable
• Good level of English proficiency
• PC skills (Excellent in Excel, Word, Windows, etc)

Certificate

• Advance Certification in Human Resources will be an advantage

Specific Knowledge

• Be familiar with the human resources, business administration, legal, statistics and so on

Competencies

• Initiative, Personal effectiveness, Human relations handling skills, Leadership skills, Professional knowledge of HR
• Adding value through people development, Continuing learning, Strategic thinking capability, Influencing
• Negotiating skills, Interpersonal skills, Business / culture awareness, Service delivery, Communication (Oral / written), Presentation

Preferred Qualifications and Skills

Competencies

• Be good at change management to adjust the plan and solution whenever needed to ensure a timely deliverables.
• Stress management capability to deal with the unexpected challenges or issues in a positive way.