Documentation Specialist / Akershus Area

Introduction

We are pleased to offer the following key contract positions: Documentation Specialist

Work Location: Billingstad

Startup: 29.07.2019 - 29.01.2020

Please be aware that the closing date is our closing date for submitting the bid to the customer. Your application must be sent to us in due time

Closing date: 2019-05-30 12:00:00

Description

1. Leadership

• Managing other documentation controllers/specialists and plan and delegate tasks accordingly. Follow up document controllers in their day-to- day tasks and be the connection point between local and global documentation control. Manage plans and resources for project documentation needs. Communicate and plan together with projects managers to ensure efficient and timely delivery of project documentation.

2. Technical contribution

• Manages documentation to ensure proper version control in the document management system. Ensures that documentation is maintained in compliance with the company's/project’s procedures, including format, receipt, registration, number, filing, recovery and the issue of documents.
• Assists in the preparation of the project document list, periodically updates and issues the document list as well as preparing and updating progress reports as per the schedule.

3. Planning and control

• Sets up the documentation management system and document controls process in conjunction with the project team.

4. Project execution and control

• Codes issued documents, ensures that reviews, numbering, distribution, filing and registration are in compliance with procedures.
• Monitors the progress of project documentation, updates the receipt and document distribution information register. Communicates deadlines to the project team for document delivery.
• Prepares O&M (Operations & Maintenance) manuals and maintains all project documents in accordance with the index defined by the team. Organizes final documents and maintains them in the internal or external archive.
• Monitors and reports actual versus planned time for document management work packages.

Requirements

5. Stakeholder relations

Effectively communicates and provides relevant information to stakeholders and customers.

 6. Technical leadership and knowledge sharing Supports colleagues with advice and guidance on documentation control issues. Provides training, coaching and guidance to less experienced colleagues.

7. Process and tools

Contributes to process enhancements related to document management and applies the document management system efficiently.