HR Project Coordinator / Canada

We are a leading global technical recruitment company providing professional contract and permanent staff to a diverse world- wide client base within the oil & gas Industry. Our client is currently seeking a HR Project Coordinator in Calgary, AB for a 4 month contract.

Key Accountabilities

• Obtain updates for reports from work-stream leads, validate formatting, grammar, spelling and terminology, and consolidate reports as required for the PMO.
• Manage Outlook project calendars, book meeting rooms, record and compile meeting minutes/decisions/actions, manage all logistics required for the meeting/workshop, including but not limited to creating/consolidating agendas & presentations and ensure meeting room technology is operational in a timely manner.
• Follow up and ensure actions and decisions are carried through in a timely manner, and update documentation and/or the PMO accordingly.
• Oversee central storage location for program and project documentation (meeting minutes, decision records, project artifacts, contracts, test documentation & signoffs, etc) and provide assistance to work-streams in ensuring appropriate artifacts are completed for each stage gate/milestone.
• Help prepare presentations and reports as required.
• Provide general administrative support to the PMO and work-streams.
• Process Contracts, Agreements and Purchase Orders according to company policies and procedures.
• Create and update program shared documents such as organizational charts and key meeting calendars.
• Provide on/off-boarding support to members in the program.
• Provide communications/bulletins to PMO, stakeholders and work-streams as required.
• Arrange travel and prepare expense reports specific to the program.
• Create templates & ensure governance related to audit & policies & procedures.
• From time to time, PMO members may be asked to provide support in other areas.

Qualifications:

• Minimum of 5 years administrative experience required.
• Individuals with large complex program experience will be given priority.
• Excellent oral and written communication, including proofreading and editing skills, critical to this role.
• Intermediate to advanced skills in network document management and MS Office (Word, Excel, Outlook, PowerPoint) required.
• Strong organizational skills with the ability to set priorities, follow-up and coordinate the efforts of others, and meet deadlines.
• Strong interpersonal skills and the ability to build relationships with others.
• Livelink, financial and/or contract acumen would be beneficial.
• Attention to detail, analytic abilities, a ‘service’ mind-set and reporting are essential to this role.