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Land and Social Team Contract Assistant / Tanzania

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Added:06-Dec-18
Location: Dar es Salaam, Tanzania
Salary:
Duration:Contract
Apjid3 View all jobs by this recruiter

The LSOC Contracts Assistant will be carry out the following general activities:

  • Be familiar with the contractual requirements of LSOC contractors with a specific focus on the RAP Planning and RAP Implementation contracts’ reporting and invoicing requirements
  • Support the LSOC team in the verification process of Personnel Mobilization and  time sheets submitted against the allocation of days per consultant per Contractor
  • Verify invoices for personnel against personnel mobilization forms and allocated days
  • Verify receipts against invoices against agreed rates and approvals
  • Develop expenditure tracking mechanism for each contract
  • Set up a consolidated file gathering all types of measurable of the Provisional Sum contract (man-hours /mondays, travel expenses, …) with a comparison Actual Vs Planned/Estimated in order to monitor and control closely the contract execution
  • Identify and track any deviation between Actual and Planned/Estimated and alert the management
  • Verify monthly time sheets of all LSOC team contractors and submit for signature
  • Verify expenses invoices of all LSOC team contractors and submit for signature
  • Report on a monthly basis expenditure against planned expenditure and overall budget
  • Complete SAP Purchase Requisition forms drafts for management signature
  • Complete Purchase Order 10 for purchases of less than 10 000 USD for management signature
  • As necessary support the Client Finance and Administration Assistant  in the organization of meetings, training, reservations for travel and accommodation for LSOC team
  • As necessary support the Clients Finance and Administration Assistant in  other administrative support for the LSOC team  and wider Client team
  • Replace the Client Finance and Administration Assistant  in her wider functions when she is absent from the office
  • Carry out any other duties that may be assigned by the hierarchy

 

 

Context and environment

  • LSOC team is a growing team with almost 50 team members either staff or contractors, office and field based
  • Many contracts in place require close tracking, verification of invoices and expenditure
  • Post holder needs to multi-task, pay close attention to detail, be discreet  and respect confidentiality
  • Adherence to Client code of Conduct, procedures and policies required
  • The position may require the performance of  other ad-hoc tasks around the Company as necessary.

Accountabilities

  • Responsible for verification of time sheets, invoices for submission and approval by department management.
  • Responsible for tracking expenditure against budgets and reporting to department management.

Qualifications/Experience required

  • Advanced Degree in business administration, finance or related subject essential.
  • 10 years professional working experience in administration or related field essential.
  • Experience of working with large teams and working collaboratively essential.
  • Project Management, budgeting estimating and reporting experience essential.
  • Proven computer and analytical skills required including word, excel, PowerPoint.
  • Fluency in English and Swahili (written and spoken) required.


How to Apply









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