The Web's Premier Overseas Employment Service. Serving Expats Since 2000.


Search Jobs

     


Land and Social Team Contract Assistant

 Click here to shortlist this job 1-CLICK Apply With Employer or Register Now
Added:06-Dec-18
Location: Dar es Salaam, Tanzania
Salary:
Duration: Contract
Apjid3 View all jobs by this recruiter

The LSOC Contracts Assistant will be carry out the following general activities:

  • Be familiar with the contractual requirements of LSOC contractors with a specific focus on the RAP Planning and RAP Implementation contracts’ reporting and invoicing requirements
  • Support the LSOC team in the verification process of Personnel Mobilization and  time sheets submitted against the allocation of days per consultant per Contractor
  • Verify invoices for personnel against personnel mobilization forms and allocated days
  • Verify receipts against invoices against agreed rates and approvals
  • Develop expenditure tracking mechanism for each contract
  • Set up a consolidated file gathering all types of measurable of the Provisional Sum contract (man-hours /mondays, travel expenses, …) with a comparison Actual Vs Planned/Estimated in order to monitor and control closely the contract execution
  • Identify and track any deviation between Actual and Planned/Estimated and alert the management
  • Verify monthly time sheets of all LSOC team contractors and submit for signature
  • Verify expenses invoices of all LSOC team contractors and submit for signature
  • Report on a monthly basis expenditure against planned expenditure and overall budget
  • Complete SAP Purchase Requisition forms drafts for management signature
  • Complete Purchase Order 10 for purchases of less than 10 000 USD for management signature
  • As necessary support the Client Finance and Administration Assistant  in the organization of meetings, training, reservations for travel and accommodation for LSOC team
  • As necessary support the Clients Finance and Administration Assistant in  other administrative support for the LSOC team  and wider Client team
  • Replace the Client Finance and Administration Assistant  in her wider functions when she is absent from the office
  • Carry out any other duties that may be assigned by the hierarchy

 

 

Context and environment

  • LSOC team is a growing team with almost 50 team members either staff or contractors, office and field based
  • Many contracts in place require close tracking, verification of invoices and expenditure
  • Post holder needs to multi-task, pay close attention to detail, be discreet  and respect confidentiality
  • Adherence to Client code of Conduct, procedures and policies required
  • The position may require the performance of  other ad-hoc tasks around the Company as necessary.

Accountabilities

  • Responsible for verification of time sheets, invoices for submission and approval by department management.
  • Responsible for tracking expenditure against budgets and reporting to department management.

Qualifications/Experience required

  • Advanced Degree in business administration, finance or related subject essential.
  • 10 years professional working experience in administration or related field essential.
  • Experience of working with large teams and working collaboratively essential.
  • Project Management, budgeting estimating and reporting experience essential.
  • Proven computer and analytical skills required including word, excel, PowerPoint.
  • Fluency in English and Swahili (written and spoken) required.


How to Apply









Latest Jobs - contracts analystthermal maintenance planner/schedulercivil designerconstruction coordinator - oil & gasoperations managersteel structural engineerwind turbine commissioning technicianinformation management business analyst / leadestimating managerproject director - tunnelsproject manager - civilrisk analytics managerdocument controllersenior production engineerit business project manager (sap)cost controllerchange management advisorsystems engineer - functional safetyhr coordinator & project assistantsenior job analystlearn arabiccategory specialistassistant drilling supervisor (night)t3000 & gt commissioning engineerssppa-t3000 & gt commissioning engineers requiredmechanical technical advisor - gt26 & gt13e2abb p14 commission and instrument specialistabb p14 commission and instrument specialistabb p14 commission and instrument specialistabb p14 commission and instrument specialistabb p14 commission and instrument specialistabb p13 commission and instrument specialistabb p13 commission and instrument specialistabb p13 commission and instrument specialistabb p13 commission and instrument specialistabb p13 commission and instrument specialistabb p13 commission and instrument specialistcontrols ta (mark vie)mechanical commissioning engineerhr coordinatoradministrative assistantquality assurance leadlead structure and tie-inplanner/schedulerproject engineering managertoolpusherwell testing and completions engineermobile maintenance managerdrillerbrownfield senior project engineermanager - fit outs - real estate developer companyV