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Contracts Administrator / UAE

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Location: Abu Dhabi, UAE
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Accountable To:

To manage the activities of the Projects Contracts Department in relation to award, administration and close-out of contracts related to Projects Unit. The role holder is also responsible to manage Procurement Cycle Time, Procedural Compliance and Claims Management.


Core Responsibilities:

·      Prepare and maintain Procurement Plan and manage prioritization/allocation of work to the direct reportees

·      Review the work of direct reportees on all contract management activities including but not limited to pre-qualifications, tender preparation, tender evaluations, award recommendations, claims, variations and close-outs

·      Review and provide inputs to (a) contracting strategy, (b) changes from standard ITT packages, (c) resolution of bidders’ exceptions, (d) pre-qualification criteria, unpriced commercial evaluation criteria & commercial evaluation criteria, (e) unpriced commercial evaluations, (f) commercial evaluation, and (g) recommendations to management

·      Exercise approval rights, if any, in respect of approvals of bidders lists, extension to bid submission dates, awards, etc. in accordance with the Delegation of Authority and/or Procurement Procedures Manual.

·      Maintain healthy and proactive relationship with the End Users, PMC and Contractors to ensure early identification and resolution of issues, if any

·      Provide reports and feedback to Vice President – Corporate Procurement on all matters that require elevation

·      Proactively identify and lead resolution of claims and disputes to ensure Company’s commercial interests are protected

·      Prepare a detailed negotiation plan for commercial negotiations with the bidder, based on inputs and assistance from PMC and Projects Unit

·      Lead contractual and commercial meetings with bidders and contractors, unless led by Vice President – Corporate Procurement

·      Assist Vice President – Corporate Procurement in preparation of policies, procedures and standard documents and updates thereto

·      Ensure that the procedures and policies related to the activities of the Projects Contracts department are complied with

·      Monitor and direct the activities of PMC where contracts are managed by PMC

·      Perform other relevant functions in the Project Contracts department as assigned by Vice President – Corporate Procurement




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