Implement existing document control specifications & procedures for a significant volume of electronic and hard copy documents across multiple projects and functional groups, including document coding & numbering, version control, and distribution. Drive the continuous improvement of these specifications & procedures and development of new ones on a case by- case basis.
Transmit and track deliverables between Company and 3rd party vendors & contractors throughout projects’ lifecycles.
Manage metadata fields for documents to ensure accurate and up-to-date information in each master document register and system of record.
Coordinate deliverable reviews across project team members in accordance with procedures and distribution matrices.
Prepare status reports based upon the documents’ metadata designations and revision/transmittal histories.
Manage the transition of project and historical documentation to long-term retention in Company’s designated systems of record.
Coordinate with Project Managers, Functional Leads, and IT Administrators to develop and implement IT solutions to meet document control responsibilities. Note: Company’s designated IT platform and system of record for document management and retention is Microsoft SharePoint Online.
3+ years of SharePoint experience- administration of the SharePoint site is key. Need to understand how to store documents, code in the information, great computer skills overall
3+ years of Outlook, Excel, Word
7+ years of document control experience
High School Diploma/GED
Proficiency in the field of document control and information management for both electronic and hard-copy documents, including: deliverables management (e.g. version control, document registers, project team reviews, & library management), transmittal & correspondence management, and document retention & archiving.
Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team and 3rd party vendors & contractors.