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HR Assistant II

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Location: Windsor, Ontario, USA
Duration: Contract
Apjid3 View all jobs by this recruiter

Our client is a leading oil & gas midstream pipeline company and are looking for a HR Assistant to join their Human Resources Team.

Responsibilities/Job Description:

  • Manages and participates in District recruitment for hourly, clerical, technical and management positions.
  • Coordinates summer student staffing.
  • Client Support - initial contact for client group - provides Employee Relations/Labour Relations
  • information, expertise and interpretation of HR policies, programs and collective agreements.
  • Responds to day to day inquiries, general correspondence and data tracking.
  • Confidential administrative support to HR Advisory Services, District Manager, and local management team.
  • Maintains data and information for Employee and Labour Relations, Salary Administration and employee files.
  • Monitors and manages the Illness Absence Program for the District; acts as a liaison with Health Services.
  • Acts as Delegate for Managers for all Manager Self Service transactions.
  • Organizes and works with employees regarding the annual Choices Benefits enrolment/re-enrolment.
  • Provides administrative support during the grievance process or investigative meetings on an "as needed" basis.
  • Responsible for data analysis and research.
  • Presents/supports the roll out of HR Advisory Services initiatives to Management and employees.
  • Monitors and receives communication in absence of managers and ensures appropriate response and follow up.
  • Organizes meetings and presentations both internally and externally.
  • Supports and participates in various internal committees, teams and initiatives.
  • District Retirees.
  • Special projects and assignments.

Basic/Minimum Qualifications:

  • Post-secondary degree or diploma in a Human Resources, administrative or related field of study or equivalent.
  • Minimum of 3 years' experience in administrative support role, preferably in an HR Department.
  • Demonstrated ability in managing administrative procedures with emphasis on detail orientation and accuracy.
  • Strong interpersonal and communications skills, with demonstrated tact and diplomacy.
  • Demonstrated ability to operate in an environment of trust and confidentiality.
  • Ability to work independently and as part of an effective team.
  • Demonstrated organizational/time management skills.
  • High level of analytical, problem solving, decision-making and results oriented skills.
  • Advanced proficiency in Microsoft Office Suite specifically advanced Excel.
  • Flexible/adaptable.

Desired Qualifications:

  • Human Resources Certificate/Program or CHRP.
  • Three to five years' experience in an HR Department administrative support role.
  • Working knowledge of employment related legislation including Employment Standards Act, as well as Payroll and benefit administration.
  • Experience within a unionized environment, including collective agreement interpretation, grievance coordination and internal/external recruitment.
  • Exposure to HRIS systems, ideally SAP and Oracle, an asset.


  • Some overnight travel may be required for meetings.
  • Periodic overtime required.
  • External recruitment concurrent.

How to Apply

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